Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with All Access Door Systems for the purchase of Overhead Garage Door Replacement Services at the City of Columbus Police Heliport at 2130 West Broad Street. The work under this contract will include demolition of the existing door and installation of a new one to include all labor and parts to make it operational and complete, and hauling away all debris. The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ020982), and one (1) bid was received and opened on March 24, 2022.
After a review of the bid, the Division of Facilities Management recommends an award be made for all items to All Access Door Systems in the amount of $94,273.33 as the only responsive and responsible and best bidder.
SUPPLIER: All Access Door Systems (Vendor #025829; CC# CC025829; exp. 4/11/2024)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency action is requested to expedite the procurement of parts and materials due to pricing volatility in the marketplace.
Fiscal Impact: This ordinance authorizes an expenditure of $94,273.33 from the Public Safety Capital Improvement Fund. An amendment to the Capital Improvement Budget is necessary and a transfer within the Public Safety Capital Improvement Fund.
Title
To amend the 2021 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into contract on behalf of the Facilities Management Division with All Access Door Systems for overhead garage door replacement at the Columbus Police Heliport; to authorize a transfer within the Public Safety Capital Improvement Fund; to authorize the expenditure of $94,273.33 from the Public Safety Capital Improvement Fund; and to declare an emergency ($94,273.33).
Body
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget and to authorize transfers between projects within the Public Safety Capital Improvement Fund; and
WHEREAS, the Finance and Management Department, Facilities Management Division desires to enter into a contract for overhead garage door replacement at the Columbus Police Heliport; and
WHEREAS, only one company submitted a quote and All Access Door Systems was awarded the project; and
WHEREAS, it is necessary to authorize the expenditure of $94,273.33 from the Public Safety Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to authorize the Director to enter into a contract with All Access Door Systems for overhead garage door replacement at the City of Columbus Police Heliport, so that procurement of parts and materials can be expedited due to volatile market pricing; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into a contract on behalf of the Facilities Management Division with All Access Door Systems for overhead garage door replacement at the City of Columbus Police Heliport at 2130 West Broad Street.
SECTION 2. That the 2021 Capital Improvement Budget authorized by ordinance 2707-2021 be amended as follows:
Fund 7701
Project ID | Project Name | Current Authority | Revised Authority | Change
P320020-100000 | Safety Systems Update (Voted Carryover) | $0 | $69,935 | $69,935
P320020-100000 | Safety Systems Update (Voted Carryover) | $69,935 | $-69,935 | $0
P330054-100000 | Police Equipment - Server Storage (Voted Carryover) | $27,816 |-$24,339 | $3,477
P330032-100000 | Police Heliport (Voted Carryover) | $0 | $94,274 | $94,274
SECTION 3. That the transfer of $94,273.33 or so much thereof as may be needed, is hereby authorized within Fund 7701 (Safety GO Bonds Fund), from Div 3002, Project P320020-100000 (Safety Systems Update (Voted Carryover)), Object Class 06 (Capital Outlay), and Div 3003, Project P330054-100000 (Safety Systems Update (Voted Carryover)), Object Class 06 (Capital Outlay), to Div 3003, Project P330032 (Police Heliport Door), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $94,273.33, or so much thereof as may be necessary, is hereby authorized in Fund 7701 (Safety GO Bonds Fund) in Dept-Div 3003, P330032-100000 (Police Heliport Door), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor votes the same.