Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Wearing Apparel with Midwest Graphics & Awards and ROI Marketing Company Inc. The Department of Recreation and Parks is the primary user for wearing apparel. The wearing apparel are used to provide uniform attire for the Recreation and Parks youth sports and summer programs. The term of the proposed option contract would be approximately two (2) years, expiring 5/31/2024, with the option to renew for two (2) additional years. The Purchasing Office opened formal bids on March 17, 2022. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ020936). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Midwest Graphics & Awards, CC#007617 expires 4/11/2024, All Items, $1.00
ROI Marketing Company, Inc. CC#017329, expires 4/11/2024, All Items, $1.00
Total Estimated Annual Expenditure: $125,000.00, Department of Recreation and Parks, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance in order to provide an uninterrupted and timely supply of apparel and attire to meet the needs for the upcoming youth and summer programs.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025. Ci...
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