Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sports Apparel with Challenger Teamwear LLC. The Department of Recreation and Parks is the primary user for Sports Apparel. The Sports Apparel Contract is used to provide uniform attire for Recreation and Parks sports programs, which include baseball, soccer, basketball, and football programs. The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2024, with the option to renew for two (2) additional years. The Purchasing Office opened formal bids on March 17, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ020965). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Challenger Teamwear LLC, CC# 040446 expires 04/13/2024, All Items, $1.00
Total Estimated Annual Expenditure: $125,000.00, Department of Recreation and Parks is the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance in order to ensure and expedite the uninterrupted and timely supply of uniforms for the upcoming summer and youth sports programs.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sports Apparel with Challenger Teamwear LLC; to authorize the expenditure of $1.00 from General Budget Reservation BRPO002025; and to declare an emergency. ($1.00).
Body
WHEREAS, the Sports Apparel UTC will provide for the purchase of sports and uniform attire including for Recreation and Parks youth sports programs and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 17, 2022 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks to provide uniforms and attire for youth sports programs in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Sports Apparel UTC, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Sports Apparel UTC in accordance with Request for Quotation RFQ0200965 for a term of approximately two (2) years, expiring May 31, 2024, with the option to renew for two (2) additional years, as follows:
Challenger Teamwear LLC, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.