Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Oberlander’s Tree & Landscape for the Glenwood Bottoms and Ulry Warner Tree Clearing Project. The contract amount is $75,700.00, with a contingency of $15,000.00, for a total of $90,700.00 being authorized for this contract by this ordinance.
Glenwood Park is located at 1888 Fairmont Avenue in the City of Columbus, Ohio and consists of 16.7 acres in a west central location of the City. The park contains approximately 8.7 acres of developed land, including a recreational facility and swimming pool, and approximately 8.0 acres of undeveloped wooded terrain. This eight acre undeveloped area will be advanced by including a nature trail, wetland enhancements, signage, and amenities, including items such as benches and trash cans. Park boundaries will be also be established. Street frontage and overall aesthetics will be improved as well.
This contract will remove dead, dying, and diseased trees from the area in preparation for this construction project, which is scheduled for this fall. Neighborhood volunteer groups, including the Friends of Glenwood Park and the Highland West Civic Association, have partnered with the City to remove invasive species, trees that are no longer viable, and litter. These efforts reflect the Hilltop Community’s desire to revitalize this underutilized acreage of Glenwood Park. The overarching goal with improving Glenwood Park includes creating more access, improving the line of sight, and enhancing overall site safety for the community. At the Ulry Warner location, located at 4787 Central College Road, a 0.75 acre of small diameter trees are being removed in preparation for a park development project scheduled to start construction this summer. This site, in the far north east area of the city, was acquired for a future community park that will serve thousands of residents in one of the City’s fastest growing communities.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were originally advertised through Vendor Services and Bid Express, in accordance with City Code Section 329, on February 8, 2022 and received by the Recreation and Parks Department on March 1, 2022. This project was also picked up by various local and regional plan rooms and distributed to their membership. Bids were received from the following companies:
Oberlander’s Tree & Landscape Ltd. (MAJ): $75,700.00
Russell Tree Service (MAJ): $85,000.00
Boyd Brothers Tree Care (MAJ): $240,000.00
After reviewing the bids that were submitted, it was determined that Oberlander’s Tree & Landscape was the lowest and most responsive bidder. Oberlander’s Tree & Landscape and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Oberlander’s Tree & Landscape Ltd.
1874 East Mansfield Street, Bucyrus, Ohio 44820
Randy Jackson, (419)-562-8733
Contract Compliance Number, Tax ID: 019086, 20-3486868
Contract Compliance Expiration Date: May 21, 2023
Emergency Justification: Emergency action is requested so that the contractor can complete all necessary work to prepare the sites for upcoming construction activities in the summer and fall.
Benefits to the Public: This project will benefit the community by providing safe, accessible, and fun places for park users of all ages to play and passively recreate. The end result of these improvements will also provide educational components to teach park users about natural resources such as wetlands and tree species.
Community Input/Issues: The concept of the improving the natural area of Glenwood Park has been discussed by the Greater Hilltop Area Commission, the Highland West Civic Association, and the Friends of Glenwood Park groups for the past five years. Over the past 18 months, there have been monthly meetings with these groups and they will continue to be involved throughout the project, providing input as well as volunteer support.
Area(s) Affected: Greater Hilltop (53), Rocky Fork-Blacklick (33)
Master Plan Relation: This project supports the Columbus Recreation and Parks Department’s Master Plan by providing quality recreational parks, trails, and all-age connectivity for Columbus residents.
Fiscal Impact: $90,700.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Oberlander’s Tree & Landscape for the Glenwood Bottoms and Ulry Warner Tree Clearing Project; to authorize the transfer of $90,700.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2021 Capital Improvements Budget; to authorize the expenditure of $90,700.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($90,700.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Oberlander’s Tree & Landscape for the Glenwood Bottoms and Ulry Warner Tree Clearing Project; and
WHEREAS, it is necessary to authorize the transfer of $90,700.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2021 Capital Improvements Budget Ordinance 2707-2021 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $90,700.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into this contract so that the contractor can complete all necessary work to prepare the sites for upcoming construction activities in the summer and fall, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Oberlander’s Tree & Landscape for the Glenwood Bottoms and Ulry Warner Tree Clearing Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $90,700.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2021 Capital Improvements Budget Ordinance 2707-2021 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510011-100000; Swimming Facilities (Voted Carryover) / $3,136 / ($3,136) / $0
Fund 7702; P510021-100000; Skate Park Development 2018 (Voted Carryover) / $32,059 / ($32,059) / $0
Fund 7702; P510035-100000; Facility Renovations (Voted Carryover) / $4,269 / ($4,269) / $0
Fund 7702; P510071-100000; General Design & Construction Management Services (Voted Carryover) / $14,477 / ($14,477 / $0
Fund 7702; P511000-100000; Renovation - Misc. (Voted Carryover) / $76,868 / ($36,761) / $40,107
Fund 7702; P511036-100000; Glenwood Park Natural Area Improvements (Voted Carryover) / $0 / $90,702 / $90,702
SECTION 7. For the purpose stated in Sections 1, the expenditure of $90,700.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.