Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Double Z Construction Company for the construction of the North Outpost Material Storage Building at the Public Service Department North Outpost located at 500 Scherers Road. This contract consists of site renovations including pavement demolition, removal of existing storm line, removal of fire protection line, and installation of a new storm sewer system. In addition to site work, this project also includes the construction of a new material storage building, which will include the electrical and mechanicals for the new building.
Formal bids were solicited and the City received four (4) bids (0 FBE, 0 MBE) on March 10, 2022 as follows:
|
Bidder/Consultant |
City |
FBE/MBE |
Bid Amount |
|
Double Z Construction Company |
Columbus |
EBOCC |
$ 891,839.88 |
|
2K General Company |
Delaware |
EBOCC |
$1,022,000.00 |
|
Setterlin Building Company |
Columbus |
EBOCC |
$ 940,000.00 |
|
Procon Professional |
Circleville |
EBOCC |
$ 986,566.00 |
The Office of Construction Management recommends the bid and award be made to the lowest, responsive, responsible, and best bidder, Double Z Construction Company. The bid amount contains a $65,000.00 contingency. However, given industry lead times and material price increases, the Office of Construction Management is recommending a contract contingency amount of $80,000.00, thus bringing the contract total to $906,839.88.
Double Z Construction Company, Inc. Contract Compliance No. 31-1788042, expiration date June 29, 2023.
Emergency action is requested to commence and complete the work before the winter season begins so that outpost materials can be stored appropriately during winter.
Fiscal Impact: This legislation authorizes an expenditure of $ 906,839.88 from the Street Construction Maintenance & Repair Operating Fund for the construction of North Outpost Material Storage Building located at the Public Service Department North Outpost located at 500 Scherers Road, Columbus - 43085. These funds were budgeted within the Street Construction Maintenance & Repair Operating Fund.
Title
To authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with Double Z Construction Company related to the construction of the North Outpost Material Storage Building at the Public Service Department North Outpost located at 500 Scherers Road; to authorize the appropriation and expenditure of $ 906,839.88 from the Street Construction Maintenance & Repair Operating Fund; and to declare an emergency. ($906,839.88)
Body
WHEREAS, it is necessary to authorize the Finance and Management Director, on behalf of the Office of Construction Management, to enter into a contract for the construction of a North Outpost Material Storage Building at the Public Service Department North Outpost located at 500 Scherers Road; and
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received four bids on March 10, 2022; and
WHEREAS, Double Z Construction Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $906,839.88 from the Street Construction Maintenance & Repair Operating Fund for said contract; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Double Z Construction Company related to the construction of the North Outpost Material Storage Building at the Public Service Department North Outpost located at 500 Scherers Road so that the work is commenced and completed before the winter season begins, to install the tensile fabric membrane roof while temperatures are above 65 degrees, and to store the materials appropriately during winter thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Double Z Construction Company related to the construction of the North Outpost Material Storage Building at the Public Service Department North Outpost located at 500 Scherers Road, Columbus.
SECTION 2. That a supplemental appropriation from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2022, the sum of $ 906,839.88 is appropriated in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $ 906,839.88, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 2265, Street Construction Maintenance & Repair Operating Fund, in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.