Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Elford Inc. for ballistic window installation at the Fairwood Avenue 911 Call Center.The purpose of this project is to install bullet resistant windows inside of the existing windows and provide a substantial level of protection to the 911 call center staff located at 1250 Fairwood Avenue, Columbus 43206.
The Department of Finance and Management, Office of Construction Management, solicited bids which were formally advertised on March 2, 2022, the City received three (3) responses, as follows:
|
Bidder/Consultant |
City |
FBE/MBE |
Amount of Bid |
|
Elford Inc |
Columbus |
EBOCC |
$ 108,684.00 |
|
Roberts Service Group |
Columbus |
EBOCC |
$ 154,700.00 |
|
2K General |
Columbus |
EBOCC |
$ 138,500.00 |
The Office of Construction Management recommends that an award be made to the lowest responsive, responsible, and best bidder, Elford Inc.
Elford Inc. Contract Compliance No. 31-4371060, expiration date January 31, 2024.
Emergency action is requested to expedite planning for the installation of the ballistic windows in order to provide an upgraded level of safety and protection for the 911 call center staff as quickly as possible.
Fiscal Impact: This legislation authorizes an expenditure of $64,307.24 from the Public Safety General Obligation Bond Funds and $44,376.76 from the Public Safety Taxable Debt Fund with Elford Inc. for Fairwood Ballistic Window Installation project located at 1250 Fairwood Avenue, Columbus 43206.
Title
To amend the 2021 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Elford Inc., for ballistic window installation at the Fairwood Avenue 911 Call Center; to authorize the transfer and expenditure of $64,307.24 between projects within the Public Safety General Obligation Bond Fund and $44,376.76 within the Public Safety Taxable Debt Fund; and to declare an emergency. ($108,684.00)
Body
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget and to authorize transfers between projects within the Public Safety General Obligation Bond Funds and Public Safety Taxable Debt Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for Fairwood Ballistic Window Installation; and
WHEREAS, the Office of Construction Management solicited formal bids for Fairwood Ballistic Window Installation; and
WHEREAS, Elford Inc., was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $64,307.24 from the Public Safety General Obligation Bond Fund and $44,376.76 from the Public Safety Taxable Debt Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Elford Inc., for Fairwood Ballistic Window Installation in order to provide an upgraded level of safety and protection for the 911 call center staff as quickly as possible, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvement Budget authorized by ordinance 2707-2021 be amended as follows:
Fund 7701
Project ID | Project Name | Current Authority | Change | Revised Authority
P340131-100000| Fire Station #35 (Voted Carryover) | $56,015 | ($56,015) | $0
P340158-100000| Fire Training - Elevator (Voted Carryover) | $17,724 | ($8,293) | $9,431
P320025-100000| Fairwood Ballistic Windows | $0 | $64,307 | $64,307
Fund 7705
Project ID | Project Name | Current Authority | Change | Revised Authority
P330021-100000 | Police Facility Renovation(Unvoted Carryover) | $44,,377 | ($44,377) | $0
P320025-100000| Fairwood Ballistic Windows | $0 | $44,377| $44,377
SECTION 2. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Elford Inc., for Fairwood Avenue Ballistic Window Installation
SECTION 3. That the transfer of $64,307.24, or so much thereof as may be needed is hereby authorized within Fund 7701 (Public Safety General Obligation Funds), in Object Class 06- Capital Outlay per the account codes per the account codes in the attachment to this ordinance
SECTION 4. That the transfer of $44,376.76, or so much thereof as may be needed is hereby authorized within Fund 7705 (Public Safety Taxable debt Fund), in object class 06- Capital Outlay per the account codes in the attachment to this ordinance
SECTION 5. That the expenditure of $64,307.24 or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Public Safety General Obligation Funds, Fund 7701 in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $44,376.76 or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Public Safety Taxable debt Fund, Fund 7705 in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 7. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.