Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) enter into contract with Mythics, Inc. for the purchase of Oracle software licensing, maintenance, and support services. The term of the contract will be for one year, beginning on June 1, 2022 and ending on May 31, 2023, at a cost of $786,025.06.
On Friday, March 25, 2022, RFQ021314 was opened. Mythics was the sole respondent. The Department of Technology recommends awarding the contract to Mythics, as their submission was found to meet all relevant City Code requirements. The contract language allows for three optional, mutually agreed upon, one-year renewals with the approval of City Council. The most recent legislation authorizing a contract for Oracle services was 0973-2021. This ordinance, which passed on May 10, 2021, authorized contracting with Mythics for Oracle software licensing, maintenance, and support services at a cost of $780,224.27.
This ordinance also authorizes the expenditure of $786,025.06 for the above described purpose.
Oracle software is a critical component of a number of citywide business systems including 311, CUBS, WAM, and GIS. These critical business functions would be negatively affected without this renewal. The software is server-based and has given the City the capability to web-enable applications for citizens' use and ensure compliance with licensing agreements. Oracle software is one of the fastest, most scalable and reliable databases in the industry providing a feature rich platform for business process implementation.
FISCAL IMPACT
Funds for the above-described purpose are budgeted and available in the Information Services Operating fund.
CONTRACT COMPLIANCE
Vendor: Mythics
DAX vendor no.: 009234
CC/FID no.: 54-1987871, Expires 3-20-2023
EMERGENCY
Emergency designation is being requested for this contract to ensure continuation of needed services.
Title
To authorize the Director of the Department of Technology to enter into contract with Mythics, Inc. for the purchase of Oracle software licensing, maintenance, and support services; to authorize the expenditure of $786,025.06 for the above-described services; and to declare an emergency. ($786,025.06)
Body
WHEREAS, Oracle software is a critical component of a number of citywide business systems; and
WHEREAS, on On Friday, March 25, 2022, RFQ021314, a solicitation for Oracle software licensing, maintenance, and support services, was opened; and
WHEREAS, the Department of Technology recommends that the contract be awarded to Mythics, as their submission was found to meet relevant City Code requirements; and
WHEREAS, this legislation authorizes the first year of a contract with Mythics, Inc., which allows for three optional, mutually agreed upon, one-year renewals with the approval of City Council; and
WHEREAS, the expenditure of $786,025.06, for a one year contract with Mythics, Inc., is authorized by this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Technology to enter into contract with Mythics, Inc., for the purchase of Oracle software licensing, maintenance, and support services, to ensure continuation of service, thereby protecting the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into contract with Mythics, Inc. for Oracle software licensing, maintenance, and support services for various city agencies in the amount of $786,025.06, for a term of one year, beginning June 1, 2022 and ending on May 31, 2023.
SECTION 2: That the expenditure of $786,025.06 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating fund, for the above-named purpose, as follows in the attachment to this ordinance (see attachment 1186-2022EXP)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.