Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management, on behalf of the Director of Public Service, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of Parking Meter Payment Systems for the Department of Public Service, Division of Parking Services.
The Department of Public Service, Division of Parking Services, is responsible for implementing and monitoring systems to accept payment for parking. The Division of Parking Services has a need to purchase updated parking meter payment systems. The division will replace much of the current system’s parking meters, which are nearing the end of useful life, with an updated system and equipment. The remaining system and equipment will continue to be used until such time as it is no longer needed. The City has a multiple year Universal Term Contract established for Parking Meter Payment Systems with Cale America Inc. DBA Flowbird.
The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):
Cale America Inc. DBA Flowbird, purchase agreement PA005598, Parking Meter Payment Systems.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Cale America Inc. DBA Flowbird.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Cale America Inc. DBA Flowbird is CC040030 and expires 10/29/2023.
3. FISCAL IMPACT
Funds are budgeted, appropriated, and available for this expenditure in Fund 6500 (Mobility Enterprise Operating Fund).
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the parking meter payment systems can be implemented and equipment can be ordered, installed, and be available in early 2022.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of parking meter payment systems from Cale America Inc., DBA Flowbird, for the Division of Parking Services; to authorize the expenditure of up to $200,000.00 from the Mobility Enterprise Operating Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Department of Public Service, Division of Parking Services, is responsible for paid parking systems for the City of Columbus; and
WHEREAS, the Purchasing Office will establish a purchase agreement for parking meter payment systems with Cale America Inc., DBA Flowbird; and
WHEREAS, the Division of Parking Services has a need to purchase parking payment systems; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Cale America Inc. DBA Flowbird in accordance with the terms, conditions and specifications of related purchase agreements on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up to $200,000.00 with Cale America Inc. DBA Flowbird for the purchase of parking meter payment systems; and
WHEREAS, City Council approval is required to expend more than $100,000.00 on a Universal Term Contract without bidding the purchase; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of parking meter payment systems from Cale America Inc., DBA Flowbird, so the systems can be implemented and assets can be ordered, installed, and be available in early 2022, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with Cale America Inc., DBA Flowbird, for the purchase of parking meter payment systems for the Division of Parking Services.
SECTION 2. That the expenditure of $200,000.00, or as much thereof as may be necessary, is hereby authorized in Fund 6500 (Mobility Enterprise Operating Fund), Dept-Div 5906 (Public Service - Parking Services) in Object Class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.