Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Dynotec, Inc.to provide construction management and inspection services for the annual hard surface improvements program. The contract amount is $109,051.71, with a contingency of $10,000.00, for a total of $119,051.71 being authorized by this ordinance.
Each year, the Recreation and Parks Department allocates a portion of the Capital Improvements Budget to the improvement of existing hard surfaces and new installations of hard surfaces. This contract will provide construction management and inspection services for the 2021-2022 Hard Surface Improvements construction contract, helping to ensure satisfactory project coordination and that all hard surface projects are built per the contract documents.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised to three pre-qualified construction management firms that were pre-qualified through the bi-annual Request for Statement of Qualification (RFSQ) process through Vendor Services, in accordance with City Code Section 329, on January 10, 2022 and received by the Recreation and Parks Department on January 25, 2022. Request for proposals were sent to the following companies:
Elford (MAJ)
Dynotec, Inc. (MBE)
Ribway (MBE)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor where they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended Dynotec, Inc. be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline, and project approach.
Principal Parties:
Dynotec Inc.
2931 E. Dublin-Granville Rd., Suite 200
Sutha Vallipuram, (614) 880-7320, suthav@dynotecinc.com
Contract Compliance Number, Tax ID: 005053, 31-1319961
Contract Compliance Expiration Date: May 14, 2022
Emergency Justification: Emergency action is requested so that Dynotec, Inc. can begin construction management and inspection services when the construction contractor is scheduled to begin work in the summer of 2022.
Benefits to the Public: This project aims to provide accessible and usable asphalt, concrete, and sport court improvements throughout our park properties.
Community Input/Issues: Needed improvements were identified by both internal staff and from community requests. The community has expressed the desire for well-kept facilities and amenities through public workshops, social media, and direct contact with staff.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by removing access and circulation barriers to city parks. It also helps meet the goal of improving at least five neighborhood parks per year.
Fiscal Impact: $119,051.71 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Dynotec, Inc. to provide construction management and inspection services for the annual hard surface improvements program; to authorize the transfer of $119,051.71 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2021 Capital Improvements Budget; to authorize the expenditure of $119,051.71 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($119,051.71)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Dynotec, Inc. to provide construction management services for the annual hard surface improvements program; and
WHEREAS, it is necessary to authorize the transfer of $119,051.71 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2021 Capital Improvements Budget Ordinance 2707-2021 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $119,051.71 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Dynotec, Inc. so they can begin construction management and inspection services when the construction contractor is scheduled to begin work in the summer of 2022, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Dynotec, to provide construction management and inspection services for the annual hard surface improvements program.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $119,051.71 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2021 Capital Improvements Budget Ordinance 2707-2021 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510716-100001; Security and Lighting Enhancements (Voted Carryover) / $4,400 / ($4,400) / $0
Fund 7702; P511002-100000; Facility Assessment Implementation (Voted Carryover) / $1,751,060 / ($114,652) / $1,636,408
Fund 7702; P511007-202103; Hard Surface Improvements 2021-2022 (Voted Carryover) / $0 / $119,052 / $119,052
SECTION 7. For the purpose stated in Section 1, the expenditure of $119,051.71 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.