Explanation
1. BACKGROUND
This ordinance authorizes the Department of Public Service, acting through its Director, to reimburse the Department of Public Utilities for the cost of construction administration and inspection services relative to work performed on behalf of the Department of Public Service during the completion of the Harrington Ct. Area Water Line Improvements Project and the Thomas Lane Area Water Line Improvements, Phase 2 Project.
The aforementioned efforts originally encompassed the installation and replacement of multiple water mains and lines in the Northland and Olentangy West Columbus communities. The Department of Public Utilities subsequently agreed to incorporate additional asphalt and concrete pavement restoration, resurfacing, and curb work requested by the Department of Public Service into those projects.
Pursuant to Ordinance 2128-2020 and Ordinance 2318-2020, the Department of Public Service contributed funding in the amount of $870,127.32 to support the construction costs incurred during the completion of the aforementioned improvements. However, those appropriations did not account for DPS’ share of anticipated construction administration and inspection costs. Rather than estimate inspection costs that would need to be paid by both departments, it was decided the Department of Public Utilities would fund inspection for all of the work and the Department of Public Service would reimburse Public Utilities the actual inspection costs incurred for the work performed on behalf of Public Service.
2. FISCAL IMPACT
Funding in the amount of $133,528.01 is available within the Streets and Highways Bond Fund within the Department of Public Service to support this expenditure. An amendment to the 2021 Capital Improvement Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned expenditure. Funds are appropriated.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to enable the Department of Public Service to satisfy the outstanding obligation owed to the Department of Public Utilities as soon as reasonably practicable.
Title
To amend the 2021 Capital Improvement Budget; to authorize the Director of Public Service to reimburse the Department of Public Utilities for the performance of construction administration and inspection services relative to the Harrington Ct. Area Water Line Improvements Project and the Thomas Lane Area Water Line Improvements, Phase 2 Project; to authorize the expenditure of up to $133,528.01 from the Streets and Highways Bond Fund; and to declare an emergency. ($133,528.01)
Body
WHEREAS, the Department of Public Utilities administered the Harrington Ct. Area Water Line Improvements Project and the Thomas Lane Area Water Line Improvements, Phase 2 Project, which culminated in the installation and replacement of various water mains and lines in the Northland and Olentangy West Columbus communities; and
WHEREAS, the Department of Public Utilities agreed to incorporate certain additional infrastructure improvements into the aforementioned projects at the behest of the Department of Public Service; and
WHEREAS, the Department of Public Service previously contributed $870,127.32 to support the construction costs incurred during the completion of the additional asphalt and concrete pavement restoration, resurfacing, and curb work it requested; and
WHEREAS, the purpose of this ordinance is to authorize the Department of Public Service, acting through its Director, to reimburse the Department of Public Utilities for actual construction administration and inspection costs totaling $133,528.01; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvement Budget for the purpose of providing sufficient budget authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this ordinance to satisfy the outstanding obligation owed to Department of Public Utilities as soon as reasonably practicable, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvement Budget authorized by Ordinance 2707-2021 be and is hereby amended to provide sufficient budget authority for the appropriate project authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530282-100000 / 59-03 Resurfacing (Voted Carryover) / $50,394.00 / $118,605.00 / $168,999.00 (to match cash)
7704 / P530282-100000 / 59-03 Resurfacing (Voted Carryover) / $168,999.00 / ($130,999.00) / $38,000.00
7704 / P530282-932018 / Resurfacing - 2018 Project 3 (Voted Carryover) / $2,529.00 / ($2,529.00) / $0.00
7704 / P530282-100150 / Resurfacing - Harrington Ct. Area (DPU project) (Voted Carryover) / $0.00 / $122,410.00 / $122,410.00
7704 / P530282-100151 / Resurfacing - Thomas Lane (DPU project) (Voted Carryover) / $0.00 / $11,118.00 / $11,118.00
SECTION 2. That the Director of Public Service be and hereby is authorized to reimburse the Department of Public Utilities for DPS’ proportionate share of construction administration and inspection costs incurred during the completion of the Harrington Ct. Area Water Line Improvements Project and the Thomas Lane Area Water Line Improvements, Phase 2 Project in an amount of up to $133,528.01.
SECTION 3. That the expenditure of $122,410.14, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-11 (Division of Infrastructure Management), Project P530282-100150 (Resurfacing - Harrington Ct. Area (DPU project)), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $11,117.87, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-11 (Division of Infrastructure Management), Project P530282-100151 (Resurfacing - Thomas Lane (DPU project)), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.