File #: 1286-2022    Version: 1
Type: Ordinance Status: Passed
File created: 4/29/2022 In control: Public Service & Transportation Committee
On agenda: 5/23/2022 Final action: 5/26/2022
Title: To authorize the Director of Finance and Management to enter into contracts and establish purchase orders with Ag-Pro Ohio LLC for the purchase of two tractors and two batwing mowers for the Department of Public Service; to authorize the expenditure of up to $273,655.22 from the Municipal Motor Vehicle Tax Fund for the purchase; and to declare an emergency. ($273,655.22)
Attachments: 1. ORD 1286-2022 Tractors with Batwing Mowers
This ordinance authorizes the Director of Finance and Management to enter into contract with Ag-Pro Ohio LLC for the purchase of two tractors and two batwing mowers and to issue purchase orders as necessary for the purchase of the equipment on behalf of the Department of Public Service, Division of Infrastructure Management. The Division of Infrastructure Management will use the equipment for various types of mowing throughout the City of Columbus. The City of Columbus, Fleet Management Division, approved the two tractors and batwing mowers. The new equipment will replace equipment that has reached the end of its useful life.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ021402) through Vendor Services. The City received two bids for the tractors on April 28, 2022, and they were tabulated as follows:

Company Name Bid Amount City/State Majority/MBE/FBE
Ag-Pro Ohio LLC $273,655.22 New Albany, OH Majority
Southeastern Equipment Co. Inc. $329,600.00 Dublin, OH Majority

The award is to be made to Ag-Pro Ohio LLC as the lowest responsive and responsible and best bidder for the tractors ($224,794.74) and mowers ($48,860.48) for an overall cost of $273,655.22.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Ag-Pro Ohio LLC.

The contract compliance number for Ag-Pro Ohio LLC is CC028089 and expires 01/31/2024.

This is a budgeted expense within the Municipal Motor Vehicle Tax Fund, Fund 2266. Funds are appropriated.

The department requests emergency designation for this legislation so this replacement equipment can be put into service as quickly as possible to replace equipment that is beyond its useful life or that has already been r...

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