Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Kimley-Horn and Associates to add additional funds for the Roadway - Mobility Study - NW Corridor project.
Pursuant to Ordinance 2639-2019, the Department of Public Service initiated a procurement effort that resulted in the award and execution of a professional services contract with Kimley-Horn and Associates in the amount of up to $500,000.00 to implement the Mobility Study - NW Corridor project. The project includes establishing a Vision and Implementation Strategy for the corridor (Olentangy River Road from Bethel Road to West Broad Street) resulting in the development of a multi-modal transportation system supportive of mixed-use, transit-oriented, pedestrian, and bicycle friendly development patterns.
Ordinance 1450-2020 authorized the authorized the Director of Public Service to modify the contract in the amount of $510,000.00 to allow for the continuation of requisite services.
Ordinance 0545-2021 authorized the Director of Public Service to modify the contract in the amount of $350,000.00 to facilitate coordination with the LinkUS East-West Corridor High Capacity Transit Plan (contract managed by the Central Ohio Transit Authority), including the integration of the Northwest and East-West Corridors and additional LinkUS mobility network projects through a coordinated implementation effort.
This planned modification is necessary to cover the cost of extra work due to multiagency coordination. This involves the delivery of the final report which makes it necessary to modify the existing contract rather than to bid this part of the work.
The contract dollar amount to date is as follows:
Original contract amount: $500,000.00 (Ord. 2639-2019, PO205703)
Total of Modification No. 1: $510,000.00 (Ord. 1450-2020, PO236942)
Total of Modification No. 2: $350,000.00 (Ord. 0545-2021, PO262771/PO263927)
Total of Modification No. 3: $ 42,000.00 (This Ordinance)
Total contract amount including all modifications: $1,402,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Kimley-Horn and Associates.
2. CONTRACT COMPLIANCE
The contract compliance number for Kimley-Horn and Associates is CC024725 and expired 02/25/2023.
3. FISCAL IMPACT
Funding for this project is budgeted within the 2021 Capital Improvements Budget, Fund 7704, Streets and Highways Bond Fund, which has been approved by Council under Ordinance 2707-2021. This ordinance is contingent upon receipt of the bond sale proceeds.
4. EMERGENCY DESIGNATION
Emergency action is requested to authorize the execution of the contract modification as soon as reasonably possible so as to prevent unnecessary delays in the completion of the project.
Title
To authorize the Director of Public Service to enter into a contract modification with Kimley-Horn and Associates in connection with the Roadway - Mobility Study - NW Corridor project; to authorize the expenditure of up to $42,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($42,000.00)
Body
WHEREAS, the City is administering the Roadway-Mobility Study - NW Corridor project, which consists of establishing a Vision and Implementation Strategy for the stretch of Olentangy River Road from Bethel Road to West Broad Street that will result in the development of a multi-modal transportation system supportive of mixed-use, transit oriented, pedestrian, and bicycle friendly development patterns; and
WHEREAS, Ordinance 2639-2019 authorized the Director of Public Service to execute a professional services contract with Kimly-Horn and Associates in the amount of up to $500,000.00 for design services including the provision of transportation analysis, reporting, and forecasting services relative to that effort; and
WHEREAS, Ordinance 1450-2020 authorized the Director of Public Services to execute a contract modification in the amount of up to $510,000.00 for the continuation of requisite services by Kimley-Horn and Associates; and
WHEREAS, Ordinance 0545-2021 authorized the Director of Public Services to execute a contract modification with Kimley-Horn and Associates in the amount of up to $350,000.00 to expand the scope of the project to facilitate coordination with the LinkUS East-West Corridor High Capacity Transit Plan; and
WHEREAS, it is necessary to execute a third contract modification in an amount up to $42,000.00 to provide funds for the additional coordination needed to complete the Roadway-Mobility Study - NW Corridor project; and
WHEREAS, this is a budgeted expense within the 2021 Capital Improvement Budget passed by Council under Ordinance 2707-2021; and
WHEREAS, this ordinance is contingent upon receipt of the bond sale funds; and
WHEREAS, it is necessary to expend funds to pay for work performed as part of the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Kimley-Horn and Associates to prevent delays in the project schedule, to preserve the safety of the traveling public thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized to enter into a contract modification with Kimley-Horn and Associates, 7965 N. High Street, Suite 200,Columbus, OH 43235, for the Roadway - Mobility Study - NW Corridor project in the amount of $42,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $42,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Division of Traffic Management), Project P531024-100000 (Roadway - Mobility Study - NW Corridor), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That this ordinance is contingent upon receipt of the 2021 Capital Improvement Budget bond sale funds.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.