Explanation
BACKGROUND:
This ordinance authorizes the City Auditor to renew the existing contract with Ceridian HCM Holding Inc. and provide funding for the support, hosting, and maintenance of Dayforce HCM; to authorize the expenditure of up to $1,324,600, from the Department of Technology operating fund; to authorize the expenditure of $70,000 from the Employee Benefits fund; and to declare an emergency ($1,394,600).
The contract included annual renewal provisions for licensing, hosting, maintenance, support, and professional services for the Dayforce system and time-clocks manufactured by Ceridian for the enterprise-wide benefits administration, payroll, personnel management, and employee self service system. This renewal is for year two of the initial agreement. The City Auditor’s Office originally procured these services with Ceridian through chapter 329 of the Columbus City Code, pursuant to RFQ009521. The original contract was authorized by Ordinance 848-2019, which passed on 4/29/2019, and was executed through purchase order PO172743. The contract includes language that allows for renewing annually for additional one (1) year terms, subject to mutual agreement and approval of proper City authorities. This ordinance authorizes the second renewal under the agreement since the original implementation.
This contract also includes professional services related to managing configurations for the overall system and extra Benefits Administration related professional services. Additional services are being procured to support planned changes and updates to the City’s various benefits plans, open enrollment planning, and any changes necessary to facilitate exports or reporting. By bundling the hours with services related to this contract, the City can receive these services at a reduced rate.
FISCAL IMPACT:
This is the second year in operating costs for the Dayforce annual Subscription and includes maintenance for time clocks at the Department of Public Utilitie...
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