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File #: 1328-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/4/2022 In control: Technology Committee
On agenda: 6/6/2022 Final action: 6/9/2022
Title: To authorize the Director of the Department of Technology to enter into a contract with OARnet/OSU for VMWare Technical Account Manager (TAM) services software licensing to support the Infrastructure and client teams with their VMWare based platforms (Workspace One, VMWare hypervisor, NSX-T, and other VMWare foundation services, etc.); and to authorize the expenditure of $132,957.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($132,957.00)
Attachments: 1. 1328-2022 OARnet VMware Letter, 2. 1328-2022 OARnet VMware, 3. 1328-2022 VMware Quote 33338271, 4. 1328-2022 EXP

Explanation

 

BACKGROUND:

This legislation authorizes the Director of the Department of Technology (DoT) to enter into a contract with OARnet/OSU, a non-profit organization, for VMWare Technical Account Manager (TAM) services software licensing to support the Infrastructure and client teams with their VMWare based platforms (Workspace One, VMWare hypervisor, NSX-T, and other VMWare foundation services, etc.).  Some examples are knowledge transfer, proactive architecture, configuration, standardization engagements, etc  The VMWare services currently used by the Department of Technology (DoT) supports all virtual servers and remote connectivity.  This is a critical service and is required.  The original agreement (EL011737) was authorized by ordinance 1716-2010, passed December 13, 2010.  The total cost associated with this ordinance is $132,957.00 for the coverage term period from June 25, 2022 to June 24, 2023.

 

Through the State of Ohio Virtualization Program, authorized for the city’s use by Ordinance No. 582-87, for VMware software licensing renewal, OARnet offers significant discounts on VMWare that are not available in the market place, so it is in the City’s best interests to procure VMWare through OARnet, instead of through another procurement process.  The pricing offered to the City reflects the agreed upon public sector discounts available to all participants in the State of Ohio Virtualization Program. The policy for anyone renewing software purchased under the Ohio State University VMware contract can only be renewed through OARnet. (See attached OARnet letter).

 

Server virtualization is the conversion of one physical server into multiple individual and isolated virtual storage spaces. This industry standard was adopted by the Department of Technology in 2009 to reduce the costs of Data Center operations. This also reduces power consumption, cooling requirements, and provides further capabilities for recovery and availability of information systems. VMWare software is the core component that is needed in order to operate virtual servers that run critical applications for the enterprise such as Accela, CUBS, and 311.

 

FISCAL IMPACT:

This ordinance for $132,957.00 is to cover the cost associated with VMWare Technical Account Manager (TAM) services software licensing to support the Infrastructure and client teams with their VMWare based platforms (Workspace One, VMWare hypervisor, NSX-T, and other VMWare foundation services, etc.) for the coverage term period from June 25, 2022 to June 24, 2023.  Funds to cover these costs are budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund. 

 

CONTRACT COMPLIANCE:                      

Vendor name: OARnet/OSU, 1224 Kinnear Rd Ste. 130, Columbus, OH 43212;  CC#/FID#: 31-6025986 (105);  (DAX Vendor Acct. #: 005303);    Expiration Date: Non-Profit Organization (NPO)    

 

Title

 

To authorize the Director of the Department of Technology to enter into a contract with OARnet/OSU for VMWare Technical Account Manager (TAM) services software licensing to support the Infrastructure and client teams with their VMWare based platforms (Workspace One, VMWare hypervisor, NSX-T, and other VMWare foundation services, etc.); and to authorize the expenditure of $132,957.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($132,957.00)

 

Body

WHEREAS, this legislation authorizes the Director of the Department of Technology (DoT) to enter into a contract with OARnet/OSU a non-profit organization, for VMWare Technical Account Manager (TAM) services software licensing to support the Infrastructure and client teams with their VMWare based platforms (Workspace One, VMWare hypervisor, NSX-T, and other VMWare foundation services, etc.).  The total cost associated with this ordinance is $132,957.00 for the coverage term period from June 25, 2022 to June 24, 2023; and

 

WHEREAS, the use of the Ohio Department of Administrative Services Cooperative Contract is authorized for the city's use by Ordinance Number 582-87; and

 

WHEREAS, the policy for anyone purchasing/renewing software and/or support services purchased under the Ohio State University VMware contract can only be renewed through OARnet; and

 

WHEREAS, the VMWare services currently used by the Department of Technology (DoT) supports all virtual servers and remote connectivity.  This is a critical service and is required.  The original agreement (EL011737) was authorized by ordinance 1716-2010, passed December 13, 2010.  The total cost associated with this ordinance is $132,957.00 for the coverage term period from June 25, 2022 to June 24, 2023; and

 

WHEREAS, through the State of Ohio Virtualization Program, OARnet offers significant discounts on VMWare that are not available in the market place.  So it is in the City’s best interests to procure VMWare through OARnet, instead of through another procurement process.  The pricing offered the City reflects the agreed upon public sector discounts available to all participants in the State of Ohio Virtualization Program; and

 

WHEREAS, VMWare software is needed in order to operate virtual servers.  Server virtualization has been adopted by the Department of Technology to reduce the costs of data systems, reduce power consumption and cooling requirements, and provide further capabilities for recovery and availability of information systems; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director of Technology to enter into an agreement with OARnet/OSU for VMWare Technical Account Manager (TAM) services software licensing to support the Infrastructure and client teams with their VMWare based platforms in order to facilitate and maintain uninterrupted services from the supplier, for the preservation of the public health, peace, property, safety, and welfare; now, therefore:       

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1: That the Director of the Department of Technology (DoT) be and is hereby authorized to enter into a contact with OARnet/OSU, a non-profit organization, for VMWare Technical Account Manager (TAM) services software licensing to support the Infrastructure and client teams with their VMWare based platforms (Workspace One, VMWare hypervisor, NSX-T, and other VMWare foundation services, etc.).  VMWare software licensing, maintenance, and support services through the State of Ohio Virtualization Program, have been authorized for the City’s use by Ordinance No. 582-87.  The total cost associated with this ordinance is $132,957.00, for the coverage term period from June 25, 2022 to June 24, 2023.

 

 

SECTION 2: That the expenditure of $132,957.00 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 1328-2022 EXP)

 

 

SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.

 

 

SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

 

SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.