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File #: 1348-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/5/2022 In control: Finance Committee
On agenda: 6/6/2022 Final action: 6/9/2022
Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Energy Efficient Equipment, Inc. for the purchase of lighting hardware and installation; and to authorize the expenditure of $23,844.09 from the Fleet Management Capital Fund. ($23,844.09)
Attachments: 1. 1348-2022 Legislation Template

Explanation

 

Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Energy Efficient Equipment, Inc. dba Evolved Lighting Solutions in the amount of $23,844.09 for the purchase of lighting hardware and installation per the results of bid solicitation RFQ021373. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. One (1) bid was received and opened for RFQ021373 on April 28, 2022 from the following respondents:

 

Energy Efficient Equipment, Inc. (vendor #001019; CC# CC-001019; exp. 5/4/2024) $23,844.09

 

Therefore, the Fleet Management Division recommends the bid award be made to the lowest, responsive, and responsible bidder, Energy Efficient Equipment, Inc. dba Evolved Lighting Solutions.

 

Energy Efficient Equipment, Inc. Vendor #001019, FID 20-1180388

 

Fiscal Impact: This ordinance authorizes an expenditure of $23,844.09 from the Fleet Capital Fund with Energy Efficient Equipment, Inc. for the purchase of lighting hardware and installation. The Fleet Management Division budgeted $6,950,129 for capital funded projects.  In 2020 $6,080,578 was expended for capital funded projects.

Title

 

To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Energy Efficient Equipment, Inc. for the purchase of lighting hardware and installation; and to authorize the expenditure of $23,844.09 from the Fleet Management Capital Fund. ($23,844.09)

 

Body

 

WHEREAS, the City has a need for lighting hardware and installation, at its Groves Road facility, and

 

WHEREAS, the Fleet Management Division advertised a formal bid (RFQ021373) for these services, and

 

WHEREAS, the Finance and Management Department recommends a bid award to Energy Efficient Equipment, Inc. as the overall best, responsive, and responsible bidder; and

 

WHEREAS, it is necessary to authorize the expenditure of $23,844.09 from the Fleet Management Capital Fund; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Finance and Management Director to establish a purchase order with Energy Efficient Equipment, Inc. for the purchase of lighting hardware and installation; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with Energy Efficient Equipment, Inc. for the purchase of lighting hardware and installation, as follows:

 

Request for Quotation RFQ021373: Energy Efficient Equipment, Inc. $23,844.09

 

SECTION 2. That the expenditure of $23,844.09 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5205 Fleet Management Capital Fund in object class 06 per the accounting codes in the attachment to this ordinance

 

See Attached File: Ord 1348-2022 Legislation Template.xls

 

SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

                                          

SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.