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File #: 1387-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/9/2022 In control: Technology Committee
On agenda: 6/6/2022 Final action: 6/9/2022
Title: To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for hosting, support and maintenance of Communication Cloud, the City’s non-emergency subscription-based communication tool; and to authorize the expenditure of $91,892.27 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($91,892.27)
Attachments: 1. 1387-2022 EXP, 2. 1387-2022 OH_Columbus_Q-186183_2022MAY3 (1), 3. 1387-2022 MCSA0031_Renewal_to_063023 (1)

Explanation

This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing a State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2023, authorized for the City's use by Ordinance No. 582-87, for hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool. The coverage term period is August 2, 2022 to August 1, 2023, at a cost of $91,892.27.

 

Communication Cloud is the enterprise non-emergency communications tool for the City of Columbus. Columbus City Council began using the system in 2014. In 2017, the service was expanded for use by all City departments and elected offices. Since that time, subscriptions to over 210 City-offered topics, provided free of charge to the public, have grown to over 230,000.

 

CONTRACT COMPLIANCE: 

Vendor:  Granicus, Inc. (DAX City Acct No. #:   007882);   CC# 91-2010420;    Expiration Date:  06/2/2023

 

FISCAL IMPACT:

In 2021, $87,516.45 was expended with Granicus, Inc. for hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool.   This year (2022) funds totaling $91,892.27 for hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool are available and budgeted for this purpose within the Department of Technology, Information Services Division, Information Services Operating Fund.

 

 

Title

To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for hosting, support and maintenance of Communication Cloud, the City’s non-emergency subscription-based communication tool; and to authorize the expenditure of $91,892.27 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($91,892.27)

 

Body

WHEREAS, this service provides hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool for use by all City departments/divisions; and

 

WHEREAS, important City information is provided free of charge to the public through this service; and

 

WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2023; and

 

WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance 582-87; and

 

WHEREAS, the term period of this agreement is August 2, 2022 to August 1, 2023, at a cost of $91,892.27; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director of Finance and Management to establish a purchase order with Granicus, Inc. utilizing State of Ohio Master Cloud Service Agreement - MCSA0031 so that Granicus, Inc. can continue to provide hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool without interruption; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order with Granicus, Inc., utilizing State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2023, for subscription based technology research services, for a term period of one (1) year, from August 2, 2022 to August 1, 2023 at a cost of $91,892.27.  This service provides hosting, support and maintenance of Communication Cloud, the City’s high-volume, non-emergency communication tool for use by all City departments/divisions.

 

SECTION 2: That the expenditure of $91,892.27, or so much thereof as may be necessary, is hereby authorized to be expended from (Please see attachment 1387-2022 EXP):

 

Dept.: 47 | Div.: 4702 | Object Class: 03 | Main Account: 63916 | Fund: 5100 | Sub-fund: 510001 | Program Code: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $91,892.27 |

 

 

SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.