Explanation
This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to modify a contract with NextGen Healthcare Information Systems, LLC to authorize additional funding in the amount of $40,000.00 to pay for remaining expenses from the 2021-2022 NextGen Healthcare Information Systems hosting services contract authorized via Ordinance 1385-2020 (PO231979). The original agreement (EL016122) was authorized by ordinance 1489-2014, passed July 21, 2014. The agreement was most recently renewed and authorized under the authority of ordinance 1712-2021, passed July 12, 2021 through purchase order PO285105 for the coverage term period of August 1, 2021 to July 31, 2022. This ordinance authorizes the expenditure of $40,000.00, from the Health Department’s direct charge allocation of the Information Services Operating Fund, for the above-described purposes.
The hosted NextGen system enables the Columbus Public Health Department to operate five major clinical operations, which provide an extensive array of services. These services include patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations.
This ordinance also requests approval to enter into a contract agreement with NextGen Healthcare Information Systems, LLC in accordance with sole source procurement provisions of Section 329 of the Columbus City Code as it has been determined that NextGen is the sole provider of direct hosted NextGen systems and is the sole owner of NextGen software.
FISCAL IMPACT:
In 2020 and 2021, the Department of Technology legislated $292,998.88 and $354,660.08 respectively, with NextGen Healthcare Information Systems, LLC for the provisioning, hosting, and ongoing support services of an electronic medical records system utilized by the Columbus Public Health Department and remaining contract expenses. The 2022 cost for additional funding associated with remaining expenses from the 2021-2022 contract is $40,000.00. Funds are budgeted and available in the Department of Technology, Information Services Operating Fund. Including this ordinance, the aggregate contract total is $2,139,116.84.
EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.
CONTRACT COMPLIANCE:
Vendor Name: NextGen Healthcare Information Systems, LLC; FID#/CC#: 33-0702959; Expiration Date: 03/19/2023
(City/DAX Vendor Acct # 006326)
Title
To authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to modify a contract with NextGen Healthcare Information Systems, LLC; to authorize additional funding to pay for remaining 2021-2022 contract expenses from hosting and ongoing support of electronic medical records system contract authorized by Ord. 1712-2021; in accordance with sole source provisions in the Columbus City Code; to authorize the expenditure of $40,000.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to modify a contract with NextGen Healthcare Information Systems, LLC to authorize additional funding in the amount of $40,000.00 to pay for remaining expenses from the 2021-2022 NextGen Healthcare Information Systems hosting services contract; and
WHEREAS, the original agreement (EL016122) was authorized by ordinance 1489-2014, passed July 21, 2014 and most recently by 1721-2021, passed July 12, 2021 through purchase order PO285105; and
WHEREAS, the hosted NextGen system enables the Columbus Public Health Department to operate five major clinical operations, which provide an extensive array of services. The software enables patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations; and
WHEREAS, the contract with NextGen Healthcare Information Systems, LLC is in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code as it has been determined that NextGen is the sole provider of direct hosted NextGen systems and is the sole owner of NextGen software; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology, on behalf of the Health Department, to modify a contract with NextGen HealthCare Information Systems, LLC to authorize the additional funding to maintain uninterrupted services and to pay for remaining expenses from the 2021-2022 NextGen Healthcare Information Systems hosting services contract, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Columbus Public Health Department, be and is hereby authorized to modify a contract with NextGen Healthcare Information Systems, LLC for additional funding in the amount of $40,000.00 to pay for remaining expenses from the 2021-2022 NextGen Healthcare Information Systems hosting services contract for the coverage term period from August 1, 2021 to July 31, 2022, at a cost of $40,000.00.
SECTION 2. That the total expenditure of $40,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund as follows in the attachment to this ordinance: (Please see attachment 1388-2022 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.