Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Refuse Collection Containers with IPL North America and Rehrig Pacific Co. The Division of Refuse Collection is the sole user for materials to supply residents of Columbus with their Refuse Collection containers. Refuse Collection Containers, 95 Gallon and 65 Gallon, are used within the City for all residents to collect their refuse and recyclable waste. The term of the proposed option two (2) contracts would be approximately three (3) years, expiring June 30, 2025, with the option to renew for two (2) additional (1) year extensions. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025.
A formal best value proposal (BVP) solicitation was published for the purchase of Refuse Collection Containers.
Proposals were evaluated by a three (3) member committee, based upon various criteria including specification conformity and completeness of response, total cost of ownership, quality and feasibility of the offered goods, past performance and acquisition costs resulting in an award recommendation to IPL North America and Rehrig Pacific Co.
BID INFORMATION: Request for Quotation RFQ020859 was advertised and proposals were opened March 17, 2021. Four (4) responses were received.
An evaluation committee consisted of three (3) representatives from the Department of Public Service. Each member of the committee scored and ranked the proposals. All offers and cost proposals were evaluated in compliance with Columbus City Code 329, the committee submitted final rankings.
IPL North America received the highest score, 86.67 out of 100 points. The second awarded vendor, Rehrig Pacific, received the second highest score of 77.33 out of 100 points. The selected two (2) Offerors provide Refuse Collection containers for side loader trash trucks used within the City of Columbus.
The request for purchase of Refuse Collection Containers used the best value competitive sealed proposal process to award the suppliers that provided the relevant criteria specifically listed in the BVP and the lowest cost.
In accordance with the Committee recommendations, the Purchasing Office recommends the award to:
IPL North America, CC# 035332, expires 3/31/2023, Items: 95 Gallon container and all related replacement parts for 95 Gallon containers, $1.00;
Rehrig Pacific Co., CC# 010971, expires 1/21/2023, Items: 65 Gallon container and all related replacement parts for the current 95 container and the 65 Gallon container, $1.00
Total Estimated Annual Expenditure: $750,000.00, Department of Public Service
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance in order to avoid an interruption in supply.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025. Department of Public Service will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Refuse Collection Containers with IPL North America and Rehrig Pacific Co.; to authorize the expenditure of $2.00 from General Budget Reservation BRPO002025; and to declare an emergency. ($2.00).
Body
WHEREAS, the Division of Refuse Collection has an ongoing need to purchase Residential 95 Gallon and 65 Gallon roll out carts for Citywide trash collection; and,
WHEREAS, a formal request for proposal (BVP) for a multi-year Universal Term Contract (UTC) was solicited and evaluated by a committee via Request for Quote RFQ020859 resulting in the recommendation to award IPL North America and Rehrig Pacific; and
WHEREAS, this ordinance addresses the Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products and services at low prices, and 2) providing an effective option contract for the Division of Refuse Collection to provide the 95 and 65 Gallon refuse roll out carts; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse Collection in that it is immediately necessary to authorize the Finance and Management Director to enter into Universal Term Contracts for the option to purchase Refuse Collection Containers to avoid an interruption in supply of containers, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following two (2) contracts for the option to purchase Refuse Collection Containers UTC in accordance with Request for Quotation RFQ020859 for a term of approximately three (3) years, expiring June 30, 2025 with the option to renew for two (2) additional one (1) year extensions, as follows:
IPL North America, Items: 95 Gallon container and all related replacement parts for 95 Gallon container, $1.00;
Rehrig Pacific Co., Items: 65 Gallon container and all related replacement parts for the current 95 container and the 65 Gallon container, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.