City of Columbus - File #: 0653-2022

• File #: 0653-2022
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 2/25/2022
• In control: Finance Committee
• On agenda: 6/6/2022
• Final action: 6/9/2022
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Facilities Management Division, to renew a contract with CBRE Government Services LLC for facility management services at the Jerry Hammond Center and the Franklin County Municipal Court Building; to authorize a transfer within the general fund; to authorize the expenditure of $1,209,465.00, to authorize an appropriation transfer from the general fund to the Property Management Fund; to authorize the expenditure of $1,575,245.00 from the general fund; and to declare an emergency. ($2,784,710.00)

Date	Ver.	Action By	Action	Result
6/9/2022	2	CITY CLERK	Attest
6/8/2022	2	MAYOR	Signed
6/6/2022	2	COUNCIL PRESIDENT	Signed
6/6/2022	1	Columbus City Council	Amended as submitted to the Clerk	Pass
6/6/2022	1	Columbus City Council	Approved as Amended	Pass

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract with CBRE Government Services LLC (CBRE) for facility management services at the Jerry Hammond Center and the Franklin County Municipal Court Building. Since 2007, the Department of Finance and Management has contracted for facility management services for the Jerry Hammond Center at 1111 E. Broad Street and the Franklin County Municipal Court Building at 375 S. High Street.

CBRE will be responsible for regularly assessing the conditions of the building and its systems, developing and implementing building operations (including janitorial and security services), performing preventive maintenance, and establishing capital plans necessary to maintain, preserve, and keep the premises in good repair and condition. At the City’s request, CBRE may also act as a liaison and assist in the oversight of the design and build out of building renovations and improvements at these facilities.

The initial term of this contract was awarded pursuant to Ordinance 1223-2019 and was for the period June 1, 2019 - May 31, 2020, with four (4) annual renewal options. The first contract renewal was awarded pursuant to Ordinance 0873-2020 and was for the period June 1, 2020 - May 31, 2021. A contract modification was done to add additional funds in the amount of $270,000 pursuant to ordinance 2100-2020. The second contract renewal was awarded pursuant to Ordinance 0908-2021 and was for the period June 1, 2021 - May 31, 2022.

The Department of Finance and Management would like to exercise the third (3rd) renewal of the four (4) annual renewal options. The contract renewal will be for the period June 1, 2022 - May 31, 2023. Any future annual renewals are on a year to year basis and are subject to funds availability and approval of Columbus City Council.

The cost break-down for facility management services at the Jerry Hammond Center and the Municipal Court Building are as fo...