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File #: 1077-2022    Version: 1
Type: Ordinance Status: Passed
File created: 4/6/2022 In control: Recreation & Parks Committee
On agenda: 6/6/2022 Final action: 6/9/2022
Title: To authorize the Director of Recreation and Parks to enter into contract with Schorr Architects to provide design services for the Champions Golf Course and Kilbourne Run Barn Improvements Project; to authorize the transfer of $188,337.17 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2021 Capital Improvements Budget; to authorize the expenditure of $128,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($128,000.00)
Attachments: 1. Copy of Legislation - Champions Golf Course and Kilbourne Run Barn Improvements Design - FINAL - ATTACHMENT
Explanation

Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Schorr Architects to provide design services for the Champions Golf Course and Kilbourne Run Barn Improvements Project. The contract amount is $116,304.01, with a contingency of $11,695.99, for a total of $128,000.00 being authorized by this ordinance.

Champions Golf Course, bordering Alum Creek and designed by Robert Trent Jones, is open to the public and provides recreational opportunities for all ages. In 2020, the course opened a new clubhouse with a restaurant and event rental space. The previous clubhouse facility remains in a poor state and must be demolished. Since this facility is attached to the golf cart storage barn, this project will include exterior improvements to the barn that will better match the architectural aesthetic of the new clubhouse and provide better support for daily course operations.

Kilbourne Run Sports Park, located less than two miles from Champions Golf Course, is a prime soccer facility for the City, hosting numerous tournaments and special events. This park requires a dedicated barn for storage of maintenance equipment and operational supplies.

Given the close proximity of these two facilities and similarity of the work required, completing them as a single project will yield efficiencies of scale which will reduce overall project costs.

Vendor Bid/Proposal Submissions (ODI designation status):

Proposals were advertised to three firms that were pre-qualified through the bi-annual Request for Statement of Qualification (RFSQ) process, in accordance with City Code Section 329, on March 10, 2022 and received by the Recreation and Parks Department on March 24, 2022. Request for proposals were sent to the following companies:

Schorr Architects (MAJ)
BBCO (MBE)
Latus Studios (MAJ)

Of note, professional services contracts are quality based selections and not based on price. Costs were not requested...

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