Explanation
Background:
This ordinance will authorize the Director of the Recreation and Parks Department to enter into contract with Dynamic Agility Sports, LLC (DAS) to provide instruction and management of the Dynamic Agility Sports Camps taking place weekly from 8:30AM - 5:30PM Monday - Friday at Carriage Place Community Center between June 6, 2022 and August 12, 2022; and to authorize the expenditure of up to $100,000.00 from the Recreation and Parks Operating Fund 2285.
Carriage Place Community Center will offer 6 different varieties of sports camps - Multi-Sport, Basketball, Flag Football, Dodgeball and Kickball, Soccer and Volleyball - which will be managed by Dynamic Agility Sports, LLC. These camps are offered on multiple weeks in Full and Half Day sessions for a total of 17 Full Day camps and 27 Half Day camps serving up to 1360 children during the 10 week summer camp session. A full and half day attendance fee of $150/$75 per week will be collected by the Recreation and Parks Dept. Activenet registration portal. The department anticipates the need to expend an amount not to exceed a total of $100,000.00 for the management of the camps. DAS will provide all instructors for each camp and will abide by all CRPD rules, regulations and processes for providing instruction within a community center including proper staffing ratios and background checks.
Bid Waiver Justification: The past performance of this vendor over a series of years has shown them to be an experienced, reliable and qualified candidate that can provide a unique product in-line with CRPD expectations therefore, the Department is requesting that the bidding requirements of Columbus City Code Chapter 329 be waived pursuant to Section 329.27.
Principle Party:
Dynamic Agility Sports, LLC
4841 Dierker Rd.
Columbus, OH 43220
EIN: 82-4844105
Fiscal Impact: $100,000.00 is budgeted from the Recreation and Parks Operating Fund to meet the financial obligation of this contract.
Emergency Justification: Emergency action is requested in order to allow services to begin as scheduled on June 6, 2022 and to prevent the cancellation of any camps.
Title
To authorize the Director of Recreation and Parks to enter into contract with Dynamic Agility Sports, LLC to provide instruction and management of the Carriage Place Community Center Dynamic Agility Sports Camps; to authorize the expenditure of $100,000.00 from the Recreation and Parks Operating Fund; to waive competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($100,000.00)
Body
WHEREAS, it is necessary that the vendor provide camp instruction and management from June 6 - August 12, 2022; and
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with DAS to provide instruction and management of the Carriage Place Community Center Dynamic Agility Sports Camp; and
WHEREAS, it is necessary to authorize the expenditure of $100,000.00 from the Recreation and Parks Department Operating Fund 2285 per the account codes attached to this legislation; and
WHEREAS, it is in the best interest of the Recreation and Parks Department to waive the competitive bidding requirements of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Director to enter into said agreement in order to allow services to begin as scheduled on June 6, 2022 and to prevent the cancellation of any camps; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Dynamic Agility Sports, LLC to provide instruction and management of the Carriage Place Community Center Dynamic Agility Sports Camps between June 6, 2022 and August 12, 2022.
Section 2. That the expenditure of $100,000.00 or so much thereof as may be needed, is hereby authorized in Recreation and Parks Operating Fund 2285 per the account codes in the attachment to this ordinance.
Section 3. That this Council finds it in the best interests of the City to waive the competitive bidding provisions of City Code Chapter 329 to enter into this contract.
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
Section 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten (10) days after passage if the Mayor neither approves nor vetoes the same.