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File #: 1394-2022    Version: 1
Type: Ordinance Status: Council Office for Signature
File created: 5/9/2022 In control: Public Utilities Committee
On agenda: 6/13/2022 Final action: 6/16/2022
Title: To authorize the Director of Public Utilities to modify an existing agreement to reflect the new name and vendor information; to renew the same existing agreement with Xylem Vue, Inc. for professional engineering services for the Real Time Control Sewer System Optimization, Part 2 Project; and to authorize an expenditure of up to $500,000.00 from the Sanitary General Obligation Bond Fund, contingent upon the 2022 bond sale deposit. ($500,000.00)
Attachments: 1. ORD 1394-2022 Funding Template, 2. ORD 1394-2022 Subcontractor Utilization Form, 3. Xylem Vue AR Letter_Redacted
Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify the vendor name on, and renew an existing professional engineering services agreement as the firm is now named Xylem Vue, Inc. as they have merged with the original firm, EmNet, LLC, for the Real Time Control Sewer System Optimization, Part 2 Project, CIP# 650009-100003.

This is a task order contract to provide maintenance, technical support, and upgrades for the City’s Real Time Decision Support System. The City will request services as the needs arise. Several types of services are covered under the agreement such as system maintenance, providing new or added functions, updates to user manuals and operational plans, staff training, coordination with other projects, engineering studies, and Quality Control/Quality Assurance.

Community Planning Areas: 99 Citywide

FUTURE RENEWALS: This is the first renewal of a five-year planned contract, composed of the original contract and four annual renewals.

1.1 Amount of additional funds to be expended: $500,000.00
General Engineering (original 2021) $500,000
Renewal 1 (this ordinance) $500,000
Renewal 2 (future 2023) $500,000
Renewal 3 (future 2024) $500,000
Renewal 4 (future 2025) $500,000
Total for all renewals $2,500,000


1.2. Reason other procurement processes are not used:
The current consultant has already provided both design phase and construction phase services for all the projects assigned to this contract. Bidding this work out to a new consultant would require duplication of some of the work already performed and would interrupt construction phase services for projects currently under construction.

1.3. How cost of renewal was determined:
The City identified the services that would be nee...

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