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File #: 1397-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/9/2022 In control: Public Service & Transportation Committee
On agenda: 6/6/2022 Final action: 6/9/2022
Title: To amend the 2021 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road project; to authorize the expenditure of up to $8,446,907.63 from the Streets and Highways Bond Fund and the Federal Transportation Grants Fund for the project; and to declare an emergency. ($8,446,907.63)
Attachments: 1. Ord 1397-2022 Accounting Template.pdf

Explanation

1.  BACKGROUND

This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road, PID 99744 project and to provide payment for construction, construction administration and inspection services. 

 

This contract includes a bridge replacement, a sidewalk on the south side of Refugee Road and a shared use path on the north side of the Refugee road.  Additional improvements include driveway aprons, curb ramps, storm sewers and a regional storm water detention basin, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.

 

The estimated Notice to Proceed date is June 21, 2022.  The project was let by the Office of Support Services through Vendor Services and Bid Express.  Two bids were received on April 28, 2022 and tabulated as follows:  

     

Company Name                                                                                                         Bid Amount                     City/State                        Majority/MBE/FBE    

Complete General Construction Company                     $7,679,006.94                     Columbus, OH                                          Majority

Double Z Construction Company                                          $7,936,967.86                     Columbus, OH                                          Majority

 

Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $7,679,006.94.  The amount of construction administration and inspection services will be $767,900.69.  The total legislated amount is $8,446,907.63.

 

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.

 

2. CONTRACT COMPLIANCE INFORMATION

The contract compliance number for Complete General Construction Company is CC006056 and expires 6/8/2023.

 

3. PRE-QUALIFICATION STATUS

Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.

 

4.  FISCAL IMPACT

A reimbursement grant from the Mid-Ohio Regional Planning Commission (MORPC) in the amount of $3,667,965.00 is available for this project in the Federal Transportation Grant Fund, Fund 7765 Grant G591804 (Refugee - Winchester to Hamilton 99744).  The funds will need to be appropriated.

  

The remaining balance of $4,778,942.63 is budgeted within the Streets and Highways Bond Fund, Fund 7704 which has been approved by Council under Ordinance 2707-2021.  This ordinance is contingent upon receipt of the bond sale funds.  An amendment to the 2021 Capital Improvement Budget and a transfer of cash and appropriation is necessary to align spending with the proper project.  The funds are appropriated.

5. EMERGENCY DESIGNATION

Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.

Title

To amend the 2021 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road project; to authorize the expenditure of up to $8,446,907.63 from  the Streets and Highways Bond Fund and the Federal Transportation Grants Fund for the project; and to declare an emergency. ($8,446,907.63)

 

Body

WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road, PID 99744 project; and 

 

WHEREAS, the work for this project consists of a bridge replacement, a sidewalk on the south side of Refugee Road and a shared use path on the north side of the Refugee road; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and

 

WHEREAS, Complete General Construction Company will be awarded the contract for the Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road project; and

 

WHEREAS, the Department of Public Service requires funding to be available for the Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road project for construction expense along with construction administration and inspection services; and

 

WHEREAS, Federal Transportation grant funds will be used to pay for a portion of this project; and

 

WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget to establish authority within the correct project; and

 

WHEREAS, this ordinance is contingent upon receipt of the bond sale funds; and

 

WHEREAS, it is necessary for Council to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and

 

WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction Company in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the 2021 Capital Improvements Budget authorized by ordinance 2707-2021 be amended as follows to establish  sufficient authority for this project:

 

Fund / Project / Project Name / Current / Change / C.I.B. as Amended

7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $46,109.00 / $4,015.00 / $50,124.00 (to match cash)

 

7704 / P530161-100195 / Roadway Improvements - Stormwater Regional Basins (Voted Carryover) / $3,314,518.00 / ($676,451.00) / $2,638,067.00

7704 / P590105-100449 / Pedestrian Safety - Godown Rd Sidewalks - West Case Rd to Bethel Rd (Voted 2019 SIT Supported) / $297,400.00 / ($297,400.00) / $0.00

7704 / P590105 - 100459 / Pedestrian Safety - Barnett Rd Sidewalks- Astor Ave to Main St (Voted 2019 SIT Supported) / $213,000.00 / ($213,000.00) / $0.00

7704 / P590955 - 910031 / CelebrateOne Sidewalk - Near South (Deshler from 18th Street to Lockbourne Avenue) (Voted 2019 SIT Supported) / $1,385,000.00 / ($1,385,000.00) / $0.00

7704 / P590955 - 920031 / Operation Sidewalks - Celebrate1 Sidewalk - Near South (Kossuth - Carpenter to Linwood)) (Voted 2019 SIT Supported) / $988,000.00 / ($988,000.00) / $0.00

7704 / P590105 - 100121 / Pedestrian Safety Improvements - Kingsford Road Sidewalks (Briggs Rd and Eakin Rd) (Voted 2019 SIT Supported) / $245,100.00 / ($219,093.00) / $26,007.00

7704 / P530301-100000 / Bridge Rehabilitation (Voted Carryover) / $50,124.00 / ($50,124.00) / $0.00

7704 / P530301-100018 / Bridge Rehabilitation - General Engineering Bridges (Voted Carryover) / $367,055.00 / ($367,055.00) / $0.00

7704 / P530301-100070 / Bridge Rehabilitation - Annual Citywide Contract (Voted Carryover) / $14,365.00 / ($14,365.00) / $0.00

7704 / P530301-164114 / Bridge Rehabilitation -Lehman Road Bridge Replacement (Voted Carryover) / $1,164,817 / ($36,177.00) / $1,128,640.00

7704 / P530301-160380 / Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP Widening (Voted 2019 SIT Supported) / $990,000.00 / ($532,279.00) / $457,721.00

 

7704 / P590105-100112 / Pedestrian Safety Improvement - Refugee Rd - Winchester Pike to Hamilton (Voted Carryover) / $50,000.00 $1,144,172.00 / $1,194,172.00

7704 / P590105-100112 / Pedestrian Safety Improvement - Refugee Rd - Winchester Pike to Hamilton (Voted 2019 SIT Supported) / $0.00 / $3,634,772.00 / $3,634,772.00

 

SECTION 2.  That the transfer of $676,450.50, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530161-100195 (Roadway Improvements - Stormwater Regional Basins), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100112 (Pedestrian Safety Improvement - Refugee Rd - Winchester Pike to Hamilton), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

 

SECTION 3.  That the transfer of $1,385,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P590955-910031 (CelebrateOne Sidewalk - Near South (Deshler from 18th Street to Lockbourne Avenue), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100112 (Pedestrian Safety Improvement - Refugee Rd - Winchester Pike to Hamilton), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

 

SECTION 4.  That the transfer of $988,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P590955 - 920031 (Operation Sidewalks - Celebrate1 Sidewalk - Near South (Kossuth - Carpenter to Linwood), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100112 (Pedestrian Safety Improvement - Refugee Rd - Winchester Pike to Hamilton), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

 

SECTION 5.  That the transfer of $50,123.67, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530301-100000 (Bridge Rehabilitation), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100112 (Pedestrian Safety Improvement - Refugee Rd - Winchester Pike to Hamilton), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

 

SECTION 6.  That the transfer  of $367,055.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530301-100018 (Bridge Rehabilitation - General Engineering Bridges), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100112 (Pedestrian Safety Improvement - Refugee Rd - Winchester Pike to Hamilton), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

 

SECTION 7.  That the transfer  of $14,365.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530301-100070 (Bridge Rehabilitation - Annual Citywide Contract), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100112 (Pedestrian Safety Improvement - Refugee Rd - Winchester Pike to Hamilton), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

 

SECTION 8.  That the transfer  of $36,177.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530301-164114 (Bridge Rehabilitation - Annual Citywide Contract), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100112 (Pedestrian Safety Improvement - Refugee Rd - Winchester Pike to Hamilton), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

 

SECTION 9.  That the transfer of $532,279.33, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530301-160380 (Bridge Rehabilitation - Whittier Street Bridge Rehab and SUP Widening), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100112 (Pedestrian Safety Improvement - Refugee Rd - Winchester Pike to Hamilton), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

 

SECTION 10.  That the transfer of $649,247.57 in appropriation, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P590105-100000 (Pedestrian Safety Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100112 (Pedestrian Safety Improvements - Refugee Rd - Winchester Pike to Hamilton), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

SECTION 11. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2022, the sum of $3,667,965.00 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G591804 (Refugee - Winchester to Hamilton 99744), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.

SECTION 12.  That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company located at 1221 E. Fifth Ave, Columbus, OH  43219, for the Pedestrian Safety Improvements - Refugee Road - Winchester Pike to Hamilton Road, PID 99744 project in the amount of up to $7,679,006.94 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $767,900.69.

 

SECTION 13.  That the expenditure of $3,667,965.00, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G591804 (Refugee - Winchester to Hamilton 99744), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 14.  That the expenditure of $4,778,942.63, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), P590105-100112 (Pedestrian Safety Improvement - Refugee Rd - Winchester Pike to Hamilton), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 15.  That this ordinance is contingent upon receipt of the 2021 Capital Improvement Budget bond sale funds.

 

SECTION 16.  Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 17.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 18.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 19.  At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.

 

SECTION 20.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.