header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 1406-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/10/2022 In control: Public Utilities Committee
On agenda: 6/6/2022 Final action: 6/9/2022
Title: To authorize the Director of Finance and Management to enter into a contract with Pelton Environmental Products for the purchase of Infilco Parts for the Division of Sewerage and Drainage; and to authorize the expenditure of $92,829.90 from the Sanitary Sewer Operating Fund, and to declare an emergency. ($92,829.90)
Attachments: 1. ORD 1406-2022 Bid Tabulation, 2. ORD 1406-2022 Financial Coding, 3. ORD 1406-2022 Information

Explanation

 

BACKGROUND:  To authorize the Director of Finance and Management to enter into a contract with Pelton Environmental Products for the purchase of Infilco Parts to be used by the Division of Sewerage and Drainage. The parts will be used by the Southerly Wastewater Treatment Plant to rebuild the climber screens.

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ021494).  One hundred and twenty-six (126) bidders were solicited and one bid was received and opened on April 28, 2022. 

 

After a review of the bid, the Division of Sewerage and Drainage recommends an award be made for all items to Pelton Environmental Products in the amount of $92,829.90 as the only responsive, responsible and best bidder.

 

EMERGENCY DESIGNATION:  Emergency designation is requested due to supply chain shortages and increasing materials cost.

 

SUPPLIER:  Pelton Environmental Products, Vendor#006819, CC#34-1725105 expires 1/3/23, Majority Vendor

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

 

FISCAL IMPACT:  $92,829.90 was budgeted for this purchase. 

 

$114,414.15 was spent in 2021

$47,382.39 was spent in 2020

 

 

Title

 

To authorize the Director of Finance and Management to enter into a contract with Pelton Environmental Products for the purchase of Infilco Parts for the Division of Sewerage and Drainage; and to authorize the expenditure of $92,829.90 from the Sanitary Sewer Operating Fund, and to declare an emergency.  ($92,829.90)

 

 

Body

 

WHEREAS, the Infilco Parts will be used by the Southerly Wastewater Treatment Plant to rebuild the climber screens; and

 

WHEREAS, the Purchasing Office opened formal bids on April 28, 2022 for the purchase of Infilco Parts for the Division of Sewerage and Drainage; and

 

WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the only responsive, responsible and best bidder, Pelton Environmental Products; and

 

WHEREAS, it is necessary to authorize the expenditure of up to $92,829.90 from the Sanitary Sewer Operating Fund; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Pelton Environmental Products in accordance with the terms, conditions and specifications of Solicitation Number: RFQ021494 on file in the Purchasing Office to avoid interruption due to supply chain shortages and increasing materials cost; now, therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Finance and Management be and is hereby authorized to enter into a contract with Pelton Environmental Products for the purchase of Infilco Parts for the Division of Sewerage and Drainage, in accordance with RFQ021494 specifications on file in the Purchasing Office.

 

SECTION 2.  That the expenditure of $92,829.90, or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sanitary Sewer Operating); in Object Class 02 Materials & Supplies per the accounting codes in the attachment to this ordinance.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.

 

SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.