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File #: 1439-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/11/2022 In control: Public Utilities Committee
On agenda: 6/13/2022 Final action: 6/16/2022
Title: To authorize the Director of the Department of Public Utilities to enter into contract with Woolpert, Inc., for the implementation of a Cityworks Asset Management System for the Department of Public Utilities; to authorize the expenditure of $182,785.00 from the Electricity Operating Fund, $1,162,628.00 from the Water Operating Fund, $1,303,462.00 from the Sewer System Operating Fund and $347,590.00 from the Stormwater Operating Fund ($2,996,465.00).
Attachments: 1. Ord 1439-2022 Schedule 2A.1 Utilization Woolpert, 2. Ord. 1439-2022 financials, 3. Ord 1439-2022 Addt'l Info final

This ordinance is to authorize the Director of the Department of Public Utilities to enter into a contract for professional services to implement the Cityworks Asset Management System (AMS) department wide. These services include various phases: planning, design, configuration, advanced functionality development (integrations and data migration), training, system deployment, and extended software support with Woolpert, Inc.

The goal is to implement a commercially available off-the-shelf solution using industry best practices that will serve as the Asset Management System for the entire Department of Public Utilities enterprise. The Cityworks Asset Management System solution will support Department of Public Utilities' overarching immediate and long-term asset management needs. This project will be focused on delivering integrated software functionality and business processes supporting inventory tracking and control, asset condition reporting, inspections, service requests, corrective and preventive maintenance, work management, mobile, reporting, analytics, training, and data-driven decision-making. The Cityworks Asset Management System will replace the existing Oracle Work and Asset Management System.

The selection of the firm providing this professional service has been performed in accordance with the procedures set forth in Columbus City Codes, Chapter 329, and “Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Local workforce 2. Project team 3. Past Performance 4. Understanding of the project 5. Software requirements/Technology 6. Training and ongoing support 7. Environmentally preferable.

Twenty Two (22) Requests for Proposal (RFP) were received on July 16, 2021. Of the Twenty-Two (22) responses, the committee selected Three (3) of the highest firms for additional interviews and requested clarification of their proposals. These interviews were conducted ...

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