Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Aftermarket Fire Equipment Parts with Johnson’s Fire Equipment Company dba Johnson’s Emergency Vehicle Solutions. The Division of Fleet Management is the primary user for Aftermarket Fire Equipment Parts. Aftermarket Fire Equipment Parts are used to repair City firefighting vehicles and equipment. The term of the proposed option contract would be approximately two (2) years, expiring July 31, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 12, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ021577). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Johnson’s Fire Equipment Company dba Johnson’s Emergency Vehicle Solutions, CC# 027775 expires 2/8/2023, All Items, $1.00
Total Estimated Annual Expenditure: $200,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Aftermarket Fire Equipment Parts with Johnson’s Fire Equipment Company dba Johnson’s Emergency Vehicle Solutions; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO002025. ($1.00).
Body
WHEREAS, the Aftermarket Fire Equipment Parts UTC will provide for the purchase of Aftermarket Fire Equipment Parts used to repair City firefighting vehicles and equipment; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 12, 2022 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Aftermarket Fire Equipment Parts; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Aftermarket Fire Equipment Parts in accordance with Request for Quotation RFQ021577 for a term of approximately two (2) years, expiring July 31, 2024, with the option to renew for one (1) additional year, as follows:
Johnson’s Fire Equipment Company dba Johnson’s Emergency Vehicle Solutions, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.