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File #: 1460-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/16/2022 In control: Finance Committee
On agenda: 6/6/2022 Final action: 6/9/2022
Title: To authorize the Finance and Management Director to modify past, present and future contract(s) and purchase orders from Valvoline LLC to Valvoline Inc., dba Valvoline Instant Oil Change; and to declare an emergency.

 Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to modify past, present and future contracts and purchase orders with Valvoline, LLC.  Valvoline LLC has undergone a merger with Valvoline Inc.  This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus from Valvoline LLC, EIN 61-1782197, to Valvoline Inc. dba Valvoline Instant Oil Change, EIN 30-0939371.

 

No additional funds are necessary to modify the option contract(s) as requested.  There is no change in the type of services being procured and the original contract was formally bid.  The original terms and conditions remain in effect.

 

EMERGENCY DESIGNATION:  The Finance and Management Department respectfully requests this legislation be considered an emergency in order to maintain an uninterrupted supply of Automotive Preventative Maintenance Services.

 

FISCAL IMPACT: No additional funding is required to modify the option contract.  The Department of Finance and Management must set aside their own funding for their estimated expenditures. 

 

Title

 

To authorize the Finance and Management Director to modify past, present and future contract(s) and purchase orders from Valvoline LLC to Valvoline Inc., dba Valvoline Instant Oil Change; and to declare an emergency.

 

Body

 

WHEREAS, the Finance and Management Department, Purchasing Office has an option contract and open purchase orders for Automotive Preventative Maintenance Services for use by the Division of Fleet Management; and, 

 

WHEREAS, Valvoline LLC has undergone a merger with Valvoline Inc. and in addition to notifying the City, Valvoline, Inc. dba Valvoline Instant Oil Change has agreed to honor the past, present and future contracts and agreements; and,

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to modify all contracts and purchase orders established and in process with Valvoline LLC, in order to provide uninterrupted access to these services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to modify all past, present and future contracts and purchase orders pursuant to those contracts to reflect the change from Valvoline LLC, EIN 61-1782197, to Valvoline Inc., dba Valvoline Instant Oil Change, EIN 30-0939371.

 

SECTION 2.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.