header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 1466-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/16/2022 In control: Technology Committee
On agenda: 6/13/2022 Final action: 6/16/2022
Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to modify an existing contract with CGI Technologies and Solutions, Inc. for professional services for the upgrade of the Department of Public Utilities’ PragmaCAD mobile dispatching system accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of up to $121,000.00 from the Information Services Operating Budget. ($121,000.00).
Attachments: 1. 1164-2020 original ordinance, 2. CofC Sole Source Letter, 3. Columbus PCAD Upgrade Serv - CR-03 - 300000000046470_April 27 (2), 4. 1466-2022EXP, 5. Sole Source Form

Explanation

This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU), to modify an existing contract with CGI Technologies and Solutions, Inc. to finalize the upgrade its PragmaCAD system from version 6.7 to version 7. This ordinance also authorizes the expenditure of up to $121,000.00 from Public Utilities’ direct charge allocation of the Information Services Operating Fund budget.

 

On June 15, 2020, ordinance number 1164-2020 was passed by Columbus City Council. This ordinance authorized entering into contract with CGI Technologies and Solutions, Inc. for professional services associated with DPU’s PragmaCad system upgrade.

 

This is an on-going project to update existing databases that drive Public Utilities’ mobile dispatching system from PragmaCad 6.7 to version 7. These updates will provide DPU with a more robust system with greater functionality. For example, the upgrade will provide DPU’s Field Services section with a mapping solution through HERE Maps, which will integrate with DPU’s existing ESRI GIS system.

 

This ordinance authorizes adding up to $121,000.00 to the contract to continue the upgrade. The term of the modified contract will be for one year from the date of a confirmed purchase order by the City Auditor’s Office.

 

This ordinance also requests approval to undertake the above described actions in accordance with sole source procurement provisions of Section 329 of the Columbus City Code. The sole source provision is being requested as it has been determined that CGI Technologies and Solutions, Inc. is the sole distributor of the software products associated with the PRAGMACAD Upgrade and does not utilize distributors or resellers to for its software products.

 

Finally, this ordinance authorizes the expenditure of up to $121,000.00 for the above-described purpose.

 

FISCAL IMPACT

Funds for this project are available and budgeted in Utilities’ direct charge allocation of Technology’s Information Services Operating Budget.

 

CONTRACT COMPLIANCE

Vendor Name: CGI Technologies and Solutions, Inc.

CC#: 54-0856778; Expiration Date: 7-15-2023

DAX Vendor#: 009176

 

Title

To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to modify an existing contract with CGI Technologies and Solutions, Inc. for professional services for the upgrade of the Department of Public Utilities’ PragmaCAD mobile dispatching system accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of up to $121,000.00 from the Information Services Operating Budget. ($121,000.00).

 

Body

WHEREAS, on June 15, 2020, ordinance number 1164-2020 was passed by Columbus City Council authorizing entering into contract with CGI Technologies and Solutions, Inc. for professional services associated with DPU’s PragmaCad system upgrade; and

 

WHEREAS, this ordinance authorizes modifying the above-mentioned contract by with the addition of up to $121,000.00; and

 

WHEREAS, the term of this modification will be one year from the date of a confirmed purchase order by the City Auditor’s Office; and

 

WHEREAS, this ordinance authorizes modifying the above-noted contract in in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to modify an existing contract with CGI Technologies and Solutions, in accordance with the sole source provisions of the Columbus City Code, on behalf of the Department of the Department of Public Utilities to finalize the upgrade of the PragmaCAD mobile dispatching system for the preservation of the public health, peace, property, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of the Department of Technology is hereby authorized to modify and extend an existing contract with CGI Technologies and Solutions, Inc., on behalf of the Department of Public Utilities, to finalize the upgrade of its PragmaCAD mobile dispatching system for a term of one year from the date of a confirmed purchase order by the City Auditor’s Office.

 

SECTION 2. That the expenditure of up to $121,000.00, or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment to this ordinance. (see 1466-2022EXP)

 

SECTION 3. That this modification is undertaken in accordance with sole source procurement provisions of Section 329 of the Columbus City Code.

 

SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.