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File #: 1488-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/18/2022 In control: Finance Committee
On agenda: 6/6/2022 Final action: 6/9/2022
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Power Transmission Parts with Applied Industrial Technologies to authorize the expenditure of $1.00 from General Budget Reservation BRPO002025; and to declare an emergency. ($1.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Power Transmission Parts with Applied Industrial Technologies. The contract will be used by various City agencies to purchase belts, bearings, sheaves, bushings, couplings, chains, o-rings, seals and associated parts needed for various types of machinery. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 16, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ021590). One (1) bid was received.

The Purchasing Office is recommending award to the overall responsive, responsible and best bidder as follows:

Applied Industrial Technologies, CC# CC006401 expires 8/5/2023, Items 1-24; Manufacturers 4-6, 8, 10, 11, 13, 15-25 and discounts specified, $1.00
Total Estimated Annual Expenditure: $40,000.00, Various City Agencies

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure that power transmission parts are available to rebuild and replace transmissions in various types of machinery used by agencies throughout the City.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend...

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