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File #: 1514-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/20/2022 In control: Technology Committee
On agenda: 6/13/2022 Final action: 6/16/2022
Title: To authorize the Directors of the Department of Technology and the Department of Public Utilities to renew an annual software maintenance and support services agreement with Hansen Banner, LLC. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $468,190.12 from the Department of Technology, Information Service Operating Fund. ($468,190.12)
Attachments: 1. 1514-2022 EXP, 2. 1514-2022 Sole Source Form, 3. 1514-2022 Banner Sole Source City of Columbus Letter 2022, 4. 1514-2022 CityofColumbus_QT000070_Annual Maintenance_QUOTE_Oct '22-Sept'23

Explanation

 

BACKGROUND:

This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to renew the agreement with Hansen Banner LLC for annual software maintenance and support for the Columbus Utility Billing System (CUBS).  The original contract agreement (CT-15918) was established in 1994, and was most recently continued by the authority of Ordinance No. 1588-2021, passed on July 12, 2021, through purchase order PO288884.  This contract agreement will provide support for the coverage term period from October 1, 2022 to September 30, 2023, at a cost of $468,190.12. The CUBS system supports billing and collections for the Department of Public Utilities (DPU).  This contract will allow DoT and DPU to continue utilizing services provided by Hansen Banner LLC for annual software maintenance and support services for the Columbus Utility Billing System (CUBS).   

 

This ordinance also requests approval to renew services provided by Hansen in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code as it has been determined Hansen Banner LLC is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support or professional services for its software products.

 

FISCAL IMPACT:

In 2020 and 2021, $365,821.05 and $385,258.91, were legislated respectively for maintenance, support, and upgrades. The cost associated with this contract (2022) with Hansen Banner LLC., formerly known as Ventyx, Inc. is $468,190.12. The aggregate contract total, including this request is $16,271,620.51. Funds have been identified and are available within the Department of Technology, Information Services Operating Fund.

 

CONTRACT COMPLIANCE:  

Vendor:  Hansen Banner, LLC;       F.I.D#/C.C#: 46-5651020;       Expiration Date: 08/13/2022

(DAX Vendor  Acct. #: 008834) 

 

Title

 

To authorize the Directors of the Department of Technology and the Department of Public Utilities to renew an annual software maintenance and support services agreement with Hansen Banner, LLC. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $468,190.12 from the Department of Technology, Information Service Operating Fund. ($468,190.12)

 

Body

 

WHEREAS, it is necessary to authorize the Directors of the Departments of Technology and Public Utilities to renew the agreement with Hansen Banner, LLC., formerly known as Ventyx, Inc., for annual software maintenance and support for the Columbus Utility Billing System (CUBS).  The CUBS system supports billing and collections for DPU. This contract will allow DoT and DPU to continue utilizing services provided by Hansen Banner LLC for annual maintenance and support for CUBS; and 

 

WHEREAS, the original contract (CT-15918) was established in 1994, and was most recently continued by the authority of Ordinance No. 1588-2021, passed on July 12, 2021, through purchase order PO288884.  This contract will provide software maintenance and support services for the coverage term period from October 1, 2022 to September 30, 2023, at a cost of $468,190.12; and

 

WHEREAS, Hansen Banner, LLC., formerly known as Ventyx, Inc., is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support or professional services for its software products; therefore the services provided by Hansen Banner, LLC are in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; and

 

WHEREAS,  it has become necessary in the usual daily operation of the Departments of Technology and Public Utilities to authorize the Directors to continue an agreement for software maintenance and support services with Hansen Banner LLC., formerly known as Ventyx, Inc., to support the Columbus Utility Billing System (CUBS) and daily operational activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1: That the Directors of the Department of Technology and the Department of Public Utilities be and are hereby authorized to renew the agreement with Hansen Banner LLC., formerly known as Ventyx, Inc., as the sole source provider for annual software maintenance and support for the Columbus Utility Billing System (CUBS).  This agreement will provide software maintenance and support for the coverage term period from October 1, 2022 to September 30, 2023, at a cost of $468,190.12.

 

SECTION 2: That the expenditure of $468,190.12, or so much thereof as may be necessary, is hereby authorized to be expended from (please see attachment 1514-2022 EXP):

 

SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.

 

SECTION 4:  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5:  That this ordinance is being submitted in accordance with the sole source provisions of the City of Columbus Code Chapter 329.

 

SECTION 6:  That this  ordinance shall take effect and be in force from and after the earliest period allowed by law.