Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify and increase an existing contract with Danbert, Inc. for the UIRF 2016 Sidewalks P2 project in an amount up to $80,000.00.
Ordinance 1325-2021 authorized the Director of Public Service to enter into a contract with Danbert, Inc. for the construction of the UIRF 2016 Sidewalks P2 project and to provide for construction administration and inspection services.
The work performed to date for this project consists of the installation of sidewalks, curbs, and drainage improvements.
The work for modification 1 will consist of installing roof drain piping, top soil and waterpipe relocations, and other such work as may be necessary to complete the contract. The conditions of the items to be added to the contract could not be determined until after starting construction.
The original contract amount, no inspection: $2,839,053.94 (PO279867/PO280655, Ord. 1325-2021)
The total of Modification No. 1, no inspection: $80,000.00 (This Ordinance)
The contract amount including all modifications: $2,919,053.94
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Danbert, Inc.
2. UNPLANNED MODIFICATION
This is an unplanned modification that is necessary to cover the cost of unforeseen work needed for the project that was discovered after construction began. This unforeseen work exceeded the project’s contingency amount. This work is required to install the sidewalks per plan. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
3. CONTRACT COMPLIANCE
The contract compliance number for Danbert, Inc. is CC004618 and expires 2/9/2024.
4. Pre-Qualification Status
Danbert, Inc. and all proposed trades subcontractors have met Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
5. FISCAL IMPACT
Funding in the amount of $80,000.00 is available within the Streets and Highways Bond Fund. An amendment to the 2021 Capital Improvements Budget is necessary to align funding for these project expenditures.
6. EMERGENCY DESIGNATION
Emergency action is requested to prevent unnecessary delays in the completion of modification 1 for the UIRF 2016 Sidewalks P2 project to facilitate the completion of planned improvements in a timely manner, to ensure the safety of the traveling public.
Title
To amend the 2021 Capital Improvements Budget; to authorize the Director of Public Service to enter into a contract modification with Danbert, Inc. in connection with the UIRF 2016 Sidewalks P2 projects; to authorize the expenditure of up to $80,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($80,000.00)
Body
WHEREAS, contract no. PO279867/PO280655 with Danbert, Inc., in the amount of $2,839,053.94, was authorized by ordinance no. 1325-2021; and
WHEREAS, it has become necessary to modify the contract in an amount up to $80,000.00 for the purpose of performing additional construction work in the UIRF 2016 Sidewalks P2 projects; and
WHEREAS, it is necessary to provide for contract payment for that project; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget to align funding for project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Danbert, Inc. to prevent delays in the construction schedule, to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvements Budget authorized by ordinance 2707-2021 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as Amended
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted 2019 SIT Supported) / $5,651,813.00 / ($80,000.00) / $5,571,813.00
7704 / P440005-100067 / UIRF - 2016 Sidewalks P2 (Voted 2019 SIT Supported) / $0.00 / $80,000.00 / $80,000.00
SECTION 2. That the Director of Public Service be and hereby is authorized to enter into a contract modification with Danbert, Inc., 8077 Memorial Drive, Plain City, Ohio 43064, for the UIRF 2016 Sidewalks P2 project in the amount of $80,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 3. That the expenditure of $80,000.00 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440005-100067 (UIRF - 2016 Sidewalks P2), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.