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File #: 1528-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/23/2022 In control: Public Utilities Committee
On agenda: 6/6/2022 Final action: 6/9/2022
Title: To authorize the Director of Public Utilities to modify the professional service agreement with Go Sustainable Energy, LLC as the Renewable Energy Owner’s Representative; to authorize the expenditure of $3,050.00 from the Power Operating Fund, $19,400.00 from the Water Operating Fund, $21,750.00 from the Sewer Operating Fund, and $5,800.00 from the Stormwater Operating Fund; and to declare an emergency. ($50,000.00).
Attachments: 1. Ord 1528-2022 Addt'l Info, 2. Ord 1528-2022 Financials, 3. Ord 1528-2022 Utilization form - Subs

Explanation

 

BACKGROUND:  This legislation authorizes the Director of Public Utilities to enter into a contract modification of the professional consulting service agreement with Go Sustainable Energy, LLC to develop and assist in the Renewable Energy Project and act as the Owner’s Representative for the Department of Public Utilities, Department of Finance and Management, and other City Departments as needed.

 

The scope of work for this modification will provide ongoing assistance to the City of Columbus in taking steps to mitigate and adapt to our community’s changing climate.  The changing climate poses risks to residents’ health and is expected to have a negative impact on the local economy, if steps are not taken to mitigate these harmful effects.

 

Go Sustainable Energy, LLC will continue to serve as the City’s agent to assist in the procurement of on-site renewable energy installations to serve the City’s electricity load in a manner that is consistent with the City’s existing power supply commitments.  Go Sustainable Energy, LLC will assist in preparing future renewable energy procurement documents, evaluating proposals, verifying technical/fiscal engineering, and negotiating ownership structure, financing, and legal contracts with vendors and/or utilities.

 

As the Owner’s Representative,  Go Sustainable Energy, LLC, will also review and evaluate the financial impact the proposed renewable energy project would have on the City’s Division of Power’s revenue in the short-term (initial 5 years), medium-term (5-10 years), and long-term (10 years and beyond).  Go Sustainable Energy, LLC will also review and evaluate the anticipated capital and operating costs and/or savings for the City associated with the renewable energy projects evaluated in the short-term, medium-term, and long-term.

 

This modification and extension is in accordance with the relevant provisions of Chapter 329 of the City Code relating to contract modifications.

 

The term of the agreement will be extended to and include December 31, 2022.

 

This ordinance authorizes an expenditure of $3,050.00 from the Power Operating Fund, $19,400.00 from the Water Operating Fund, $21,750.00 from the Sewer Operating Fund, and $5,800.00 from the Stormwater Operating Fund.  ($50,000.00)

 

SUPPLIER: Go Sustainable Energy, LLC     (20-5410716) Expires 10/23/22     Vendor#001432     Majority

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government.

 

1.                       Amount of additional funds:  Total amount of additional funds needed for modification No. 5 is $50,000.00.  Total contract amount including this modification is $445,740.00

 

2.                     Reason additional funds were not foreseen:  The need for additional funds was not known at the time of the initial contract.  This modification No. 5 is to extend and provide the additional funding necessary for the payment of services through December 31, 2022 to allow enough time to bid and award a new contract for this service.

 

3.                     Reason other procurement processes not used:  Work under this modification is a continuation of services included in the scope of the original bid contract.  No lower pricing/more attractive terms and conditions are anticipated at this time.

 

4.                     How was cost determined:  The cost, terms and conditions are in accordance with the original agreement.

 

FISCAL IMPACT:  $50,000.00, sufficient funding has been identified within the Department of Public Utilities for these expenditures.

 

$86,789.00 was spent in 2021.

$88,016.00 was spent in 2020.

 

EMERGENCY DESIGNATION:   This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and would cause a disruption and delay of on-site solar development at the Department of Public Utilities facilities.

 

Title

 

To authorize the Director of Public Utilities to modify the professional service agreement with Go Sustainable Energy, LLC as the Renewable Energy Owner’s Representative; to authorize the expenditure of $3,050.00 from the Power Operating Fund, $19,400.00 from the Water Operating Fund, $21,750.00 from the Sewer Operating Fund, and $5,800.00 from the Stormwater Operating Fund; and to declare an emergency. ($50,000.00).

 

Body

 

WHEREAS, Contract No. PO153705 for professional services with Go Sustainable Energy, LLC related to the Renewable Energy Owner’s Representative Project was authorized by Ordinance 3011-2018, passed by the Columbus City Council on December 10, 2018; and

 

WHEREAS, it is necessary to authorize the expenditure for modification No. 5 of the Professional Services agreement with Go Sustainable Energy, LLC for the Department of  Public Utilities; and

 

WHEREAS, it is necessary to authorize the Director to modify the agreement to extend the term up to and including December 31, 2022; and

 

WHEREAS, this modification is in accordance with the relevant provisions of Chapter 329 of the City Code relating to contract modifications; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to modify the contract with Go Sustainable Energy, LLC in order to avoid a disruption and delay of on-site solar development at the Department of Public Utilities; for the preservation of the public health, peace, property and safety; now, therefore;

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities is hereby authorized to modify the professional consulting service agreement with Go Sustainable Energy, LLC for professional services in the amount of $50,000.00 in accordance with the terms and conditions of the agreement on file in the Office of the Director of Public Utilities. Total contract amount including this modification is $445,740.00.

 

SECTION 2. That the Director of Public Utilities is hereby authorized to modify the professional consulting service agreement with Go Sustainable Energy, LLC for professional services to extend the term of the agreement up to and including December 31, 2022.

 

SECTION 3. That the Director of Public Utilities is hereby authorized to modify the professional service agreement with Go Sustainable Energy, LLC to indicate Go Sustainable Energy, LLC as the Renewable Energy Owner’s Representative

 

SECTION 4That the expenditure of  $50,000.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.

 

SECTION 5.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.