Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety to enter into contracts for various expenditures for labor, materials, equipment, and services for facility renovations for the Divisions of Police and Fire that are generally small in nature or are unplanned, but necessary to ensure a safe and efficient physical work environment. Work may include any type of renovation of Police and Fire facilities, such as electrical, HVAC, plumbing replacement and carpeting/flooring replacement. Most of these projects will cost less than $20,000 and be accomplished in accordance with the competitive bidding provisions of the Columbus City Codes whenever possible.
EMERGENCY DESIGNATION: Emergency legislation is requested to have funds available for any unexpected emergency projects.
FISCAL IMPACT: This ordinance authorizes an expenditure of $300,000.00 in the Safety Voted Bond Fund for various unplanned renovations and improvements for Public Safety facilities. The funds encumbered for this ordinance will be divided between the Police and Fire Divisions. This ordinance also amends the 2021 Capital Improvement Budget and transfers funds between Projects within Safety's Capital Improvement Funds.
Title
To amend the 2021 Capital Improvements Budget; to authorize the City Auditor to transfer funds between Projects within Public Safety's Capital Improvement Funds; to authorize the Director of the Department of Public Safety to enter into contracts for miscellaneous capital improvement renovations for the Divisions of Police and Fire; to authorize the expenditure of $300,000.00 from the Safety Bond Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, it is necessary to amend the 2021 Capital Improvement budget and to transfer cash between projects within Public Safety's Capital Improvement Funds to properly align appropriation with projected expenditure; and
WHEREAS, the renovation of various Public Safety facilities have been approved as part of Capital Improvement Project No. P330021-100000 (Police Facility Renovation), and P340103-100000 (Fire Facility Renovation); and
WHEREAS, it is now necessary to provide funds for miscellaneous renovations of various Public Safety facilities; and
WHEREAS, all expenditures from these projects will be minimally based upon receiving three written estimates, as required by City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Divisions of Police and Fire, in that it is immediately necessary to authorize the Director of Public Safety to enter into contracts for miscellaneous capital improvement projects so that the projects can proceed without delay, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvement Budget be amended as follows:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Police & Fire Annual Radio Equip.- Unvoted Carryover P320001-100001 $2,257 $0 ($2,257)
Fire Apparatus Repl.- Voted Carryover P340101-100000 $0 $5280 5,280 - to match cash
Fire Apparatus Repl.- Voted Carryover P340101-100000 $5,280 $0 (5,280)
Fire Equipment - Voted Carryover P340123-100000 $0 $4177 4,177 - to match cash
Fire Equipment - Voted Carryover P340123-100000 $4,177 $0 (4,177)
Defibrillator Replacement. - Voted Carryover P340116-100000 $0 $6580 6,580 - to match cash
Defibrillator Replacement. - Voted Carryover P340116-100000 $6,580 $0 (6,580)
Fire Training Elevators -Voted Carryover P340158-100000 $9,431 $0 (9,431)
Fire Generators - Voted Carryover P340134-100000 $7,798 $0 (7,798)
Fire Facility Pavement Restoration - Voted 2019 SIT P340159-100000 $145,000 $0 (145,000)
Police & Fire Joint Wellness Center - Voted 2019 SIT P330067-100000 $124,096 $0 (124,096)
Fire Facility Renovation Unvoted Carryover P340103-100000 $0 $2,257 $2,257
Fire Facility Renovation Voted - Carryover P340103-100000 $52,139 $85,405 $33,266
Fire Facility Renovation Voted 2019 SIT P340103-100000 $945,000 $1,214,096 $269,096
SECTION 2. That the transfer of $304,619.80, or so much as may be needed, is hereby authorized between projects within Fund 7701 Public Safety Bond Funds, per the accounting codes in the attachment to this legislation.
SECTION 3. That the Public Safety Director is hereby authorized to enter into contracts for miscellaneous capital improvement renovation projects for the divisions of Police and Fire.
SECTION 4. That the expenditure of $300,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Funds 7701 per the accounting codes in the attachment to this ordinance:
SECTION 5. That all contracts will be procured as required by City Code. This Council recognizes that this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Public Safety Director the final decision in determination of the lowest, best, responsive and responsible bidder for such contract(s). This Council is satisfied that it is in the best interests of the City to delegate this contracting decision for the purposes described herein.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.