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File #: 1530-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/23/2022 In control: Technology Committee
On agenda: 6/13/2022 Final action: 6/16/2022
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology and the Department of Public Utilities, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreement for the purchase of new and replacement of desktop computers, computer related products, and equipment from a pre-established universal term contracts/purchase agreements with Brown Enterprise Solutions, LLC; to authorize the expenditure of $350,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($350,000.00)
Attachments: 1. 1530-2022 EXP

Explanation

This legislation authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) and the Department of Public Utilities to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the replacement of desktop computers, computer related products, and equipment, and the expenditure in the amount of $350,000.00 from funds within the Department of Technology, Information Services Division, Information Services Operating Fund.  The total amount of funding being requested via this ordinance/legislation is $350,000.00.

 

These purchases will be made from the following pre-established universal term contract/purchase agreements (PA):

 

                     Purchase Agreement: PA005822 - Brown Enterprise Solutions, LLC: HP and Dell Computers and accessories

-    The above listed purchase agreement expires April 30, 2024

 

The desktop computers, printers, servers, and computer related products and equipment being replaced are outdated and/or obsolete.  The computer equipment being replaced is used for the operation of applications that are vital to the daily operations of the City of Columbus.   Replacement of these computers is crucial for continued efficiency so that the City of Columbus, Department of Public Utilities can access applications critical to daily operations.

 

FISCAL IMPACT:

Funds in the amount of $350,000.00 for the Department of Public Utilities are budgeted and available in the agencies' direct charge budget allocation in the Information Services Operating Fund. Miscellaneous computer accessories are being purchased out of the Information Services’ Division operating budget. The total amount of funding being requested via this ordinance is $350,000.00.  These funds are also budgeted and available for this purpose.

 

 

EMERGENCY:

Emergency legislation is required to facilitate prompt acquisition of the computer equipment and accessories being authorized by this ordinance in order to maintain the supply of updated computers for critical daily operation of the City of Columbus, Department of Public Utilities.

 

 

CONTRACT COMPLIANCE:

Vendor:  Brown Enterprise Solutions;          FID#/CC#:  90-0353698;       Expiration Date:  3/3/2024

DAX/City Vendor Acct. #:  010668

 

 

Title

To authorize the Director of Finance and Management, on behalf of the Department of Technology and the Department of Public Utilities, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreement for the purchase of new and replacement of desktop computers, computer related products, and equipment from a pre-established universal term contracts/purchase agreements with Brown Enterprise Solutions, LLC; to authorize the expenditure of $350,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency.  ($350,000.00)

 

Body

WHEREAS, the desktop computers, printers, servers, and computer related products and equipment used by the Department of Public Utilities within the City of Columbus are in need of replacement; thereby the replacement of these computers and computer related products and equipment will mitigate computer related performance problems and will ensure that the City of Columbus can continue to operate at peak efficiency; and

 

 

WHEREAS, to enable these purchases, it is necessary to authorize the Director of Finance and Management on behalf of the Department of Technology and the Department of Public Utilities to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement for the purchase of new and replacement computers, computer related products and equipment utilizing a pre-established universal term contract/purchase agreement with Brown Enterprise Solutions, LLC; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology and the Department of Public Utilities, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreement for the purchase of new and replacement of desktop computers, computer related products, and equipment from a pre-established universal term contracts/purchase agreements with Brown Enterprise Solutions, LLC in order to maintain the supply of updated computers for critical daily operations of the City, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Finance and Management Director is hereby authorized, on behalf of the Department of Technology and Department of Public Utilities, to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract/purchase agreement(s) for the purchase of replacement desktop computers, computer related products, and equipment totaling $350,000.00, from a pre-established universal term contracts/purchase agreements with Brown Enterprise Solutions, LLC.

 

                     Purchase Agreement: PA005822 - Brown Enterprise Solutions, LLC: HP and Dell Computers and accessories

-    The above listed purchase agreement expires April 30, 2024

 

SECTION 2. That the expenditure of $350,000.00, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance, (Please see attachment 1530-2022 EXP).

 

SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.