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File #: 1185-2022    Version: 1
Type: Ordinance Status: Passed
File created: 4/20/2022 In control: Finance Committee
On agenda: 6/13/2022 Final action: 6/16/2022
Title: To authorize the Finance and Management Director to modify and extend the contract with Barclay Water Management, Inc. for the treatment and remediation of water systems under the purview of the Facilities Management Division in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $409,960.34 from the general fund; and to declare an emergency. ($409,960.34)
Attachments: 1. iChlor Sole Source Letter-City of Columbus.pdf, 2. 1185.2022Barclaywatermgmt.pdf

Explanation

 

BACKGROUND: This ordinance authorizes the Director of Finance and Management to modify and extend a contract, on behalf of the Facilities Management Division, with Barclay Water Management for water treatment and remediation services. During the COVID-19 pandemic, occupancy levels in various facilities were significantly reduced due to remote working by employees and reduced visitation from the general public. These reduced occupancy levels drastically lowered the throughput of water from various buildings water systems. As a result of the lower levels of water output, this made the environment conducive to the growth of various water contaminants.  The Facilities Management Division partnered with the Human Resources Department, Division of Occupational Safety & Health to establish a program for the safe testing, treatment and remediation of City owned water systems. As such, Barclay Water Management’s expertise and partnership with local health care systems, as well as their skills, equipment, and experience determined that they were best positioned to meet the City’s needs.  Barclay Water Management is currently under contract with the Department of Finance and Management, Facilities Management Division in such capacity. With the return to in-person work of city employees and increased visitation from the public, it was determined that additional testing, monitoring and treatment of the water systems was necessary, and this could not be determined at the time the contract was initially awarded.  We respectfully request to continue this contract in accordance with the sole source provisions of Columbus City Code Section 329.19 (e)

 

Barclay Water Management, Inc. FID: 04-2558176, CC029151, expiration April 5, 2023.

 

Emergency Designation: Emergency action is requested so that these water testing, treatment, and remediation services can continue without delay to safeguard the health and wellness of City employees and visitors alike.

 

FISCAL IMPACT: Ordinance 1797-2021, authorized the expenditure of $123,980.00 from Federal CARES Act funding with Barclay Water Management for the treatment and remediation of various building water systems under the purview of the Facilities Management Division. This ordinance authorizes the expenditure of $409,960.34 from the general fund and extension of the contract through May 31, 2023.

 

Title

 

To authorize the Finance and Management Director to modify and extend the contract with Barclay Water Management, Inc. for the treatment and remediation of water systems under the purview of the Facilities Management Division in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $409,960.34 from the general fund; and to declare an emergency. ($409,960.34)

 

Body

 

WHEREAS, due to the Covid-19 pandemic, occupancy levels in various facilities were significantly reduced due to remote working by employees and reduced visitation from the general public; and

 

WHEREAS, these reduced occupancy levels drastically lowered the throughput of water from various buildings water systems, which could have created an environment conducive to the growth of various water contaminants; and

 

WHEREAS, Barclay Water Management is the current vendor under contract with the Department of Finance and Management, Facilities Management Division and they have the necessary expertise to conduct these continued water treatment and remediation services; and

 

WHEREAS, the continued testing, treatment, and remediation will ensure a safe and healthy water supply to various buildings, thus ensuring the health and safety of City employees and visitors alike; and

 

WHEREAS, this contract modification and extension is in accordance with sole source provisions of Columbus City Code Barclay Water Management, Inc. has the expertise to conduct these water treatment and remediation services and is currently under contract with the Department of Finance and Management, Facilities Management Division in such capacity; and

 

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify and extend a contract with Barclay Water Management, Inc., so that water testing, treatment, and remediation services can continue without delay to safeguard the health and wellness of City employees and visitors alike, thereby preserving the public health, peace, property, safety, and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract, on behalf of the Facilities Management Division, with Barclay Water Management, Inc. for the testing, treatment and remediation of water systems under the purview of the Facilities Management Division in accordance with the sole source provisions of Columbus City Code Section 329.19 (e). 

 

SECTION 2. That the expenditure of up to $409,960.34, or so much thereof as may be needed pursuant to the action authorized in SECTION 1, is hereby authorized from the general fund, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.