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File #: 1333-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/4/2022 In control: Recreation & Parks Committee
On agenda: 6/13/2022 Final action: 6/16/2022
Title: To authorize and direct the City Auditor to establish an auditor’s certificate in the amount of $200,000.00 for various expenditures for labor, materials, and equipment in conjunction with safety, security, and lighting improvements within the Recreation and Parks Department; to authorize the transfer of $200,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2021 Capital Improvements Budget; and to authorize the expenditure of $200,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($200,000.00)
Attachments: 1. Legislation - Safety Security and Lighting CIP AC 2021-2022 - ATTACHMENT

Explanation

 

Background: This ordinance authorizes the City Auditor to set up an auditor’s certificate in the amount of $200,000.00 for various expenditures for labor, materials, and equipment in conjunction with safety, security, and lighting improvements managed by the Recreation and Parks Department. These are expenditures that are intended to increase the safety in our parks. Contracts will be entered into in compliance with the procurement provisions of the Columbus City Codes Chapter 329.

 

This ordinance will also authorize the Director of the Recreation and Parks Department to modify an existing contract with KNS Services, Inc. (KNS) for continued security camera services and equipment, as authorized by Ordinance No. 0164-2022. The modification amount being authorized by this ordinance is not to exceed $200,000.00. KNS has provided surveillance system installation and repair for the department for many years. They also service many other city departments including Public Safety, Finance, and Public Utilities. The have established a unique relationship with the Department of Technology to provide robust service to multiple departments in the city. The City of Columbus selected the Genetec software platform years ago for all departments to utilize for their surveillance systems with the vision of aggregating these services citywide. This effort has resulted in KNS becoming the provider of these services for several departments as Genetec requires the equipment to be maintained by KNS Services to avoid a situation where multiple vendors are given security clearance to access and make changes to the system. By authorizing the modification of this contract, the department will be able to quickly address many of our safety, security, and lighting needs by utilizing this experienced vendor and the contract already in place.

 

Principal Parties:

KNS Services, Inc.

8450 Rausch Drive, Plain City, OH 43064

Nathan Bladen, 614-733-3880

Contract Compliance Number, Tax ID: 005443, 31-1460220

Contract Compliance Expiration Date: March 8, 2023                     

 

Emergency Justification: Emergency action is requested to ensure that needed safety, security and lighting improvements are not delayed, allowing safety concerns that are identified to be addressed as soon as possible.

 

Benefits to the Public: Having this funding in place for unanticipated needs as they arise will benefit the community by helping to ensure facilities are safe, accessible, and user friendly.

 

Community Input Issues: Many issues that this funding helps to address come straight from the community, through 311 and direct contact with the department. The community has expressed the desire for safer parks with better lighting and surveillance through public workshops, social media, and direct contact with City staff. 

 

Area(s) Affected: Citywide (99) - The entire City of Columbus is affected by having the funding in place to act efficiently on improving safety in our parks.

 

Master Plan Relation: This certificate and resulting projects support the department’s Master Plan by helping to ensure that facilities remain safe and user friendly.

 

Fiscal Impact: The expenditure of $102,000.00 was legislated for continued security camera services and equipment improvements by Ordinance 0164-2022. This ordinance will provide funding that will modify the previously authorized amount by up to $200,000.00. The aggregate total amount authorized, including this modification, is $302,000.00. $200,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of these various expenditures and contract modification.

 

Title

 

To authorize and direct the City Auditor to establish an auditor’s certificate in the amount of $200,000.00 for various expenditures for labor, materials, and equipment in conjunction with safety, security, and lighting improvements within the Recreation and Parks Department; to authorize the transfer of $200,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2021 Capital Improvements Budget; and to authorize the expenditure of $200,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($200,000.00)

 

Body

 

WHEREAS, it is necessary that the City Auditor establish an auditor’s certificate in the amount of $200,000.00 for various expenditures in conjunction with safety, security, and lighting improvements within the Recreation and Parks Department; and

 

WHEREAS, funding is budgeted and available from within the Voted Recreation and Parks Bond Fund 7702 to meet the financial obligations of these various expenditures; and

 

WHEREAS, it is necessary to authorize the transfer of $200,000.00 within the Recreation and Parks Voted Bond Fund 7702; and

 

WHEREAS, it is necessary to authorize the amendment of the 2021 Capital Improvements Budget Ordinance 2707-2021 in order to provide sufficient budget authority for this and future projects; and

 

WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify an existing contract with KNS Services, Inc. for continued security camera services and equipment and to authorize the expenditure of $200,000.00 from the Recreation and Parks Voted Bond Fund to ensure that needed safety, security and lighting improvements are not delayed, allowing safety concerns that are identified to be addressed as soon as possible, all for the preservation of public health, peace, property, safety, and welfare; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the City Auditor is authorized and directed to establish an auditor’s certificate in the amount of $200,000.00 for various expenditures for labor, materials, and equipment in conjunction with safety, security, and lighting improvements within the Recreation and Parks Department.   

 

SECTION 2. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with KNS Services, Inc. for continued security camera services and equipment.

 

SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 6. That the transfer of 200,000.00, or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.

 

SECTION 7. That the 2021 Capital Improvements Budget Ordinance 2707-2021 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.

 

Fund / Project / Project Name / Current / Change / Amended

 

Fund 7702; P516000-100000; Emergency Replacement - Misc. (Voted Carryover) / $762,200 / ($200,000) / $562,200

 

Fund 7702; P511014-100000; Security Improvements (Voted Carryover) / $0 / $200,000 / $200,000

 

SECTION 8. That the expenditure of $200,000.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 9.  That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks. All contracts will be entered into in compliance with the relevant procurement provisions of the Columbus City Codes Chapter 329.

 

SECTION 10.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.