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File #: 1461-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/16/2022 In control: Public Safety Committee
On agenda: 6/13/2022 Final action: 6/16/2022
Title: To authorize the Finance and Management Director to enter into four (4) Universal Term Contracts for the option to purchase Miscellaneous Medical Supplies with Bound Tree Medical LLC, Henry Schein Inc., Life-Assist, Inc.; and AlphaProMed LLC; to authorize the expenditure of $4.00 from General Budget Reservation BRPO002025; and to declare an emergency. ($4.00).

Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to establish four (4) Universal Term Contracts (UTC) for the option to purchase Miscellaneous Medical Supplies with Bound Tree Medical LLC, Henry Schein Inc., Life-Assist, Inc. and AlphaProMed LLC.  Miscellaneous Medical Supplies are primarily used by Emergency Medical Transport (EMT) services within the Department of Public Safety.  The term of the proposed option contracts would be approximately three (3) years, expiring June 30, 2025, with the option to renew for one (1) additional year.  The Purchasing Office opened formal bids on April 21, 2022.   In addition, the expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO002025.                     

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ021448).    Six (6) bids were received. 

 

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

 

Bound Tree Medical LLC, CC005886, expires 2/22/2024, Categories 1-6 and catalog, at discounts specified, $1.00

Henry Schein Inc., CC000504, expires 3/8/2024, Categories 1-6 and catalog, at discounts specified, $1.00

Life-Assist, Inc., CC010830, expires 1/19/2023, Categories 1-6 and catalog, at discounts specified, $1.00

AlphaProMed LLC, CC035191, expires 3/18/2023, Categories 1-6 and catalog, at discounts specified, $1.00

Total Estimated Annual Expenditure: $800,000.00, Division of Fire, the primary user

 

Emergency Designation:  The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to keep supplies stocked at adequate levels for medics working in the field.

 

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.  

 

FISCAL IMPACT: The expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO002025. 

 

Title

 

To authorize the Finance and Management Director to enter into four (4) Universal Term Contracts for the option to purchase Miscellaneous Medical Supplies with Bound Tree Medical LLC, Henry Schein Inc., Life-Assist, Inc.; and AlphaProMed LLC; to authorize the expenditure of $4.00 from General Budget Reservation BRPO002025; and to declare an emergency. ($4.00).

 

Body

 

WHEREAS, the Miscellaneous Medical Supplies UTC will provide for the purchase of medical supplies used by Emergency Medical Transport (EMT) services; and, 

 

WHEREAS, the Purchasing Office advertised and solicited formal bids on April 21, 2022 and selected the overall lowest, responsive, responsible and best bidders; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is necessary to authorize the Finance and Management Director to immediately enter into Universal Term Contracst for the option to purchase Miscellaneous Medical Supplies with Bound Tree Medical LLC, Henry Schein Inc., Life-Assist, Inc. and AlphaProMed LLC in order to maintain adequate levels of supplies needed for emergency services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into the following universal term contracts for the option to purchase Miscellaneous Medical Supplies in accordance with Request for Quotation RFQ021448 for a term of approximately three (3) years, expiring June 30, 2025, with the option to renew for one (1) additional year, as follows:

 

Bound Tree Medical LLC, Categories 1-6 and catalog, at discounts specified, $1.00

Henry Schein Inc., Categories 1-6 and catalog, at discounts specified, $1.00

Life-Assist, Inc., Categories 1-6 and catalog, at discounts specified, $1.00

AlphaProMed LLC, Categories 1-6 and catalog, at discounts specified, $1.00

 

SECTION 2. That the expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.