header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 1499-2022    Version: 1
Type: Ordinance Status: Council Office for Signature
File created: 5/19/2022 In control: Environment Committee
On agenda: 6/13/2022 Final action: 6/16/2022
Title: To amend the 2021 Capital Improvement Budget; to authorize the Director of Finance and Management to establish purchase orders and associate relevant purchase agreements with multiple vendors for the purchase of refuse collection containers and parts; to authorize the expenditure of up to $850,000.00 from the Refuse Bond Fund for the purchase of these containers and parts; to authorize the purchase of more than $100,000.00 from individual universal term contracts established for the purchase of refuse containers and parts; and to declare an emergency. ($850,000.00)
Attachments: 1. 2022 Container Ord 1499-2022 -Draft
Explanation
1. BACKGROUND
The Department of Public Service, Division of Refuse Collection, utilizes 96 gallon, 300 gallon, 8 cubic-yard, roll-off containers, and other types as-needed, in its mechanized collection system for residential trash collection. The Division also requires replacement parts for containers that are not covered by warranties. The Purchasing Office has completed bidding or has established universal term contracts (UTC) for the purchase of these commodities. This ordinance authorizes the Director of Finance and Management to establish purchase orders for the Division of Refuse Collection from established Universal Term Contracts (UTC) or completed bids for the purchase of refuse collection containers and replacement parts.

This ordinance also authorizes the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the following current, pending and future Universal Term Contract Purchase Agreements for Refuse containers for the Division of Refuse Collection:

Universal Term Contract Purchase Agreements:
300 Gal Automated Refuse Containers
96 Gallon Automated Refuse Containers
64 Gallon Automated Refuse Containers
Toter Container Parts

The above Purchase Agreement associations also require approval by City Council in order for the division to expend more than $100,000.00 in a fiscal year against them per City Code 329.19(g) (Procurement from a Universal Term COntract Exceeding One Hundred Thousand Dollars).

2. FISCAL IMPACT
Funding is available and budgeted within the Refuse Bond Fund, 7703. It is necessary to amend the 2021 Capital Improvements Budget to align budget authority with the proper project. The funds are appropriated.

3. EMERGENCY
Emergency action is requested to prevent an interruption in the supply of refuse containers and parts to ensure the continued delivery of refuse collection services to all residents.

Title
To amend the 2021 Capital Improvement Budget...

Click here for full text