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File #: 1557-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/25/2022 In control: Finance Committee
On agenda: 6/27/2022 Final action: 6/30/2022
Title: To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with ProLine Electric Inc., to replace the existing Emergency Generator at Fire Station #1 located at 300 N.4th Street and to authorize the expenditure of $305,300.00 from the Safety Voted Capital Fund. ($305,300.00)
Attachments: 1. Fire Station #1 Generator Replacment Funding String.pdf

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Proline Electric, Inc., to replace the existing Emergency Generator at Fire Station #1 located at 300 N.4th Street. The project scope is to replace the existing Emergency Generator at Fire Station # 1 with a new one of similar size and specs in order to keep emergency operations running during a power loss.

The Department of Finance and Management, Office of Construction Management, solicited a request for bids, which were formally advertised on February 1, 2022, the city received only one (1) response (0 AS1, 0 FBE, 0 MBE,) as follows: 

 

Bidder/Consultant

City

Amount

ProLine Electric Inc.,

Lancaster

$305,300.00

 

ProLine Electric, Inc. submitted the bid of $305,300.00. The Office of Construction Management recommends the bid for $305,300.00 to be made to the sole responsive and responsible bidder, ProLine Electric, Inc.

 

ProLine Electric Inc., Contract Compliance No. 31-1487377, expiration date December 28, 2022.

 

Fiscal Impact: This ordinance authorizes an expenditure of $305,300.00 from the Safety Voted Capital Fund with ProLine Electric Inc., to replace the existing Emergency Generator at Fire Station #1 located at 300 N.4th Street.

 

Title

To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with ProLine Electric Inc., to replace the existing Emergency Generator at Fire Station #1 located at 300 N.4th Street and to authorize the expenditure of $305,300.00 from the Safety Voted Capital Fund. ($305,300.00)

Body

 

WHEREAS, pursuant to a Request for proposals solicited by the Office of Construction Management, only one firm submitted a bid on March 2, 2022 and ProLine Electric, Inc., was the sole responsive bidder.

WHEREAS, the Office of Construction Management is recommending the contract award to ProLine Electric Inc.,

 

WHEREAS, it is necessary to authorize the expenditure of $305,300.00 in order for the Office of Construction Management to enter into a contract with ProLine Electric, Inc., to replace the existing Emergency Generator at Fire Station #1 located at 300 N.4th Street.

WHEREAS, the aggregated principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $305,300.00; and

 

WHEREAS, it has become necessary in the usual daily operation of the Finance and Management Department, to authorize the Director of Finance and Management to enter into a contract with ProLine Electric Inc., to replace the existing Emergency Generator at Fire Station #1 located at 300 N.4th Street. NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

 

SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with ProLine Electric, Inc., to replace the existing Emergency Generator at Fire Station #1 located at 300 N.4th Street.

 

SECTION 2.  That the expenditure of $305,300.00, or so much thereof as may be necessary, in regards to the action in SECTION 1, is hereby authorized from the Safety Voted Capital Funds 7701 per the accounting codes in the attachment to this ordinance.

 

SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 6.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 7.  That this ordinance shall take effect and be in force from and after the earliest period allowed by laws.