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File #: 1327-2022    Version: 1
Type: Ordinance Status: Passed
File created: 5/4/2022 In control: Recreation & Parks Committee
On agenda: 6/27/2022 Final action: 6/30/2022
Title: To authorize the Director of Recreation and Parks to modify the total amount authorized for an existing contract with Tyevco, Inc. for the Maintenance Headquarters Annex and Warehouse Upgrades Project; to authorize the transfer of $50,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2021 Capital Improvements Budget; to authorize the expenditure of $50,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($50,000.00)
Attachments: 1. Legislation - Maintenance Headquarters Annex and Warehouse Upgrades Modification - FINAL - ATTACHMENT
Explanation

Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify the total amount authorized for an existing contract with Tyevco, Inc. for construction of the Maintenance Headquarters Annex and Warehouse Upgrades Project. The modification amount being authorized by this ordinance is $50,000.00.

The building attached to the Recreation and Parks Department’s existing warehouse was purchased years ago to allow for a warehouse expansion and to relocate three maintenance zones. Ordinance 2949-2017 authorized a construction contract with Tyevco to complete these improvements. As part of that contract and ordinance, a $50,000.00 contingency amount was authorized and encumbered. Since that time, due to internal miscommunication related to Recreation and Parks personnel changes as well as design changes within the original scope of work causing significant delays in completing the project, the auditor’s certificate holding these contingency funds was mistakenly canceled before the project finished. The purpose of this ordinance is to modify this contract so that the contingency amount can be restored, allowing the Recreation and Parks Department to make final payment to the contractor and close out the project. The costs were determined by already approved change orders for work that was satisfactorily completed by Tyevco. The contract amount and total due to Tyevco will remain the same as the original contract, however, this modification will increase the aggregate amount of the authorization.

Principal Parties:
Tyevco Inc.
1678 West Audubon Boulevard
Lancaster, Ohio 43130
James Boggess, 614-284-0251
Contract Compliance Number, Tax ID: 005691, 31-1626034
Contract Compliance Expiration Date: July 27, 2023

Emergency Justification: Emergency action is requested ...

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