Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Decker Construction Company for the ADA Ramp Projects - CDBG Curb Ramps 2022 program and to provide payment for construction, construction administration and inspection services.
This project consists of to build ADA curb ramps at various locations in Columbus based on the 311 Service Request Ramp Priority List., and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The Community Development Block Grant (CDBG) Entitlement Program provides annual grants on a formula basis to entitled cities and counties to develop viable urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for low- and moderate-income persons. Ordinance 2800-2021 established the appropriation of the CDBG Funds to specific projects within the City. A portion of these appropriations will be transferred to this project in order to fund this project.
The estimated Notice to Proceed date is July 19, 2022. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on May 20, 2022, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Decker Construction Company $1,499,465.84 Columbus, OH Majority
G & G Concrete Construction, LLC $1,575,820.71 Columbus, OH Majority
Strawser Paving Company $1,806,544.35 Columbus, OH Majority
Award is to be made to Decker Construction Company as the lowest responsive and responsible and best bidder for their bid of $1,499,465.84. The amount of construction administration and inspection services will be $224,919.88. The total legislated amount is $1,724,385.72.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Decker Construction Company is CC004549 and expires 12/2/2023.
3. PRE-QUALIFICATION STATUS
Decker Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A reimbursable grant in the Community Development Act Fund, Fund 2248, provided by the U.S. Department of Housing and Urban Development (HUD), in the amount of $1,215,474.49 will fund a portion of the construction for this project. Funds will need to be appropriated.
The remaining balance in the amount of $508,911.23, is available and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2021 Capital Improvement Budget and a transfer of cash is necessary to align budget authority with the proper project. Funds are appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2021 Capital Improvement budget; to appropriate funds within the Community Development Act Fund; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Decker Construction Company for the ADA Ramp Projects - CDBG Curb Ramps 2022 program; to authorize the expenditure of up to $1,724,385.72 from the Streets and Highways Bonds Fund and from the Community Development Act Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($1,724,385.72).
Body
WHEREAS, the Department of Public Service is engaged in the ADA Ramp Projects -CDBG Curb Ramps 2022 program; and
WHEREAS, the work for this project consists of to build ADA curb ramps at various locations in Columbus based on the 311 Service Request Ramp Priority List. and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Decker Construction Company will be awarded the contract for the ADA Ramp Projects -CDBG Curb Ramps 2022; and
WHEREAS, the Department of Public Service requires funding to be available for the ADA Ramp Projects - CDBG Curb Ramps 2022 for construction expense along with construction administration and inspection services; and
WHEREAS, a portion of the funding is available for this project through a reimbursable grant in Fund 2248, the Community Development Act Fund, provided by the United States Department of Housing and Urban Development; and
WHEREAS, funds wi1l need to be appropriated within Fund 2248, the Community Development Act Fund; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds will be expended from the Community Development Block Grant Fund, Fund 2248 and the Streets and Highways Bond Fund, Fund 7704, to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Decker Construction Company to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvements Budget authorized by ordinance 2707-2021 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P532000-100000 / Vision Zero - Multilingual Educational Communications Campaign (Voted Carryover / $1,217,127.00 / ($508,912.00) / $708,215.00
7704 / P530087-922022 / ADA Ramp Projects - CDBG Curb Ramps 2022 (Voted Carryover) / $0.00 / $508,912.00 / $508,912.00
SECTION 2. That the transfer of $508,911.23, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P532000-100000 (Vision Zero - Multilingual Educational Communications Campaign), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530087-922022 (ADA Ramp Projects - CDBG Curb Ramps 2022), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $1,215,474.49 is appropriated in Fund 2248 (Community Development Act Fund), Dept-Div 5912 (Design and Construction) in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Decker Construction Company 3042 McKinley Avenue Columbus, Ohio 43204, for ADA Ramp Projects - CDBG Curb Ramps 2022 project in the amount of up to $1,499,465.84 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $224,919.88.
SECTION 5. That the expenditure of $1,215,474.49, or so much thereof as may be needed, is hereby authorized in Fund 2248 (Community Development Act Fund), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $508,911.23, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), P530087-922022 (ADA Ramp Projects - CDBG Curb Ramps 2022), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.