Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew and increase the professional engineering services agreement with Hatch Associates Consultants, Inc. for the Division of Sewerage & Drainage (DOSD) Roof Replacements, No. 2 Project, Capital Improvements Project No. 650234-100100.
The professional engineering for under this project includes the planning and design of roof systems on several DOSD facilities. The original ordinance stated an agreement plus four contract renewals were anticipated. To date, six DOSD facility roofing systems have been designed.
Renewal No. 4 (current) is intended to include Step 3 Services During Construction for the 2023 roofing system replacements for the following facilities:
JPWWTP: DC3 and DC4
SWWTP: WPC and WPA
SMOC Phase VI Vehicle Storage Area Addition
The Community Planning Area for this project is “99 - Citywide” since the DOSD facilities are across the City.
1.1 Amount of additional funds to be expended: $180,000.00
Original Contract Amount: $200,850.00 (PO143499)
Renewal No. 1: $415,000.00 (PO189219)
Renewal No. 2: $415,000.00 (PO257821)
Renewal No. 3: $375,000.00 (PO302773)
Renewal No. 4 (current): $180,000.00
Total (Orig. + Rens.) $1,585,850.00
1.2. Reason other procurement processes are not used:
Due to the highly complex and technical nature of this wastewater treatment plant infrastructure project, it is not reasonable or cost efficient to undertake a new procurement effort to acquire these services. The lengthy process for initiating a new procurement, and for a new entity to gain understanding of the project, would likely cause an unacceptable project delay and additional cost.
1.3. How cost of renewal was determined:
The cost of the renewal was determined by cost analysis of prior DOSD roof replacement projects.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The performance of this project’s work activities to address replacement and repair of DOSD roofs and roofing components will prevent process equipment, electrical components and other interior furnishings and equipment from moisture damage. Replacement costs of items due to failed roofing systems could become a major impact to the budget. No community outreach or environmental factors are considered for this project.
3. CONTRACT COMPLIANCE INFO: 13-6094431, expires 3/8/24, Majority, DAX No. 25646.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hatch Associates Consultants, Inc.
4. FUTURE CONTRACT MODIFICATION(S): This is the final renewal to the agreement.
5. FISCAL IMPACT: There are sufficient funds and budgetary authority within the Sewer G.O. Bonds Fund - Fund No. 6109 for this expenditure.
Title
To authorize the Director of Public Utilities to renew and increase the professional engineering services agreement with Hatch Associates Consultants, Inc. for the Division of Sewerage & Drainage (DOSD) Roof Replacements, No. 2 Project; for the Division of Sewerage & Drainage; and to authorize an expenditure up to $180,000.00 within the Sewer General Obligations Bond Fund. ($180,000.00)
Body
WHEREAS, Contract No. PO143499 was authorized by Ordinance No. 2295-2018, passed September 24, 2018, was executed on October 30, 2018, and approved by the City Attorney on October 31, 2018, for the DOSD Roof Replacements, No. 2 Project; and
WHEREAS, Contract Renewal No. 1 PO189219 was authorized by Ordinance No. 1729-2019 passed July 11, 2019, was executed on September 3, 2019, and was approved by the City Attorney on September 3, 2019; and
WHEREAS, Contract Renewal No. 2 PO257821 was authorized by Ordinance No. 2544-2020 passed December 7, 2020, was executed on January 28, 2021, and was approved by the City Attorney on February 1, 2021; and
WHEREAS, Contract Renewal No. 3 PO302773 was authorized by Ordinance No. 2581-2021 passed November 1, 2021, was executed on December 3, 2021, and was approved by the City Attorney on December 3, 2021; and
WHEREAS, Contract Renewal No. 4 (current) is needed for Step 3 Services During Construction for the 2023 roofing system replacements for DOSD facilities; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to renew and increase the professional engineering services agreement with Hatch Associates Consultants, Inc. for the DOSD Roof Replacements, No. 2 Project; and
WHEREAS, it is necessary to authorize an expenditure within the Sewer G.O. Bonds Fund, for the Division of Sewerage & Drainage; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage & Drainage, to authorize the Director of Public Utilities to renew and increase the professional engineering services agreement with Hatch Associates Consultants, Inc., for the DOSD Roof Replacements, No. 2 Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew and increase the professional engineering services agreement with Hatch Associates Consultants, Inc. (FID# 13-6094431); 88 E Broad St., Suite 1980, Columbus, Ohio 43215; for the DOSD Roof Replacements, No. 2 Project, in an amount up to $180,000.00
SECTION 2. That this Renewal is in compliance with Chapter 329 of Columbus City Codes. This is the final renewal to the agreement.
SECTION 3. That the expenditure of $180,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6109 - Sewer G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.