Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety to enter into contract with Tri County Tower for the state mandated work to relocate and re-cable the entire tower site on the roof of the James A. Rhodes State Office Tower. The State of Ohio who owns the Rhodes Tower, is replacing the roof on the tower and has requested that all existing communication sites be relocated into new conduits. The City of Columbus owns a communication site on the tower and has to relocate this site before work begins on the roof replacement.
The tower company identified in this contract (Tri-County Tower LLC) is utilized by the state of Ohio MARCS radio system at a co-located site where Columbus also has a radio presence. Due to state mandated work to relocate cable and re cable the entire tower site it would be more manageable and effective to have the same company doing all of the work. Ohio MARCS is already utilizing this company for their part of the work and the work needed by the city is almost exactly the same. The vendor has done work for the state at this site in the past and is intimately familiar with the location and the logistics of getting up to and working on top of the 41 story building the site is located on. This service contract by the City of Columbus is from a competitively bid State of Ohio contract which is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other government entities.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Action is requested in order to meet the deadline given by the state building management Going with this vendor would expedite the work to meet this deadline.
Bid Information: A competitively bid State of Ohio Term Contract exists for this purchase, Master Maintenance Agreement (MMA7484-1). Contract ID CTR000901
FISCAL IMPACT: This ordinance authorizes an expenditure of $158,900.00 from Safety Bond Funds for the relocation and re-cabling of the City's communication site on the Rhodes Office Tower.
Title
To authorize the Director of the Department of Public Safety to enter into a contract with Tri County Tower LLC for the relocation and re-cabling of the City of Columbus' communication site on the roof of James A. Rhodes State Office Tower from a competitively bid State of Ohio Term Contract; and to authorize the expenditure of $158,900.00 from the Safety Bond Funds and to declare an emergency. ($158,900.00)
Body
WHEREAS, the Department of Public Safety needs to relocate and re-cable City of Columbus communications site on the roof of the James A. Rhodes State office tower; and,
WHEREAS, This relocation is mandated by the State due to the need to replace the roof top of the tower; and,
WHEREAS, a competitively bid State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office with Tri County Tower LLC exists for this contract;
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety in that it is immediately necessary to authorize the Public Safety Director to enter into a contract with Tri County Tower LLC for the relocation and re-cabling of a city communication site in order to meet state mandated deadline, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, be and is hereby authorized to enter into contract with Tri County Tower for the state mandated work to relocate and re-cable the entire tower site on the roof of the James A. Rhodes State Office Tower in accordance with the existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with Tri County Tower LLC, the purchase from which was authorized by Ordinance 582-87.
SECTION 2. That the expenditure of $158,900.00 or so much thereof as may be needed, is hereby authorized in the Safety Capital Improvement Funds per the accounting codes in the spreadsheets attached to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same