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File #: 1633-2022    Version: 1
Type: Ordinance Status: Passed
File created: 6/1/2022 In control: Finance Committee
On agenda: 6/27/2022 Final action: 6/30/2022
Title: To authorize the Finance and Management Director on behalf of the Division of Facilities Management to enter into contract with CSI International, Inc., for the purchase of custodial services for the Fleet Management Building; to authorize the expenditure of $34,198.77 from the general fund; and to declare an emergency. ($34,198.77)
Attachments: 1. Ord 1633-2022 Legislation Template-CSI Fleet.pdf
Explanation

Background: This legislation authorizes the Finance and Management Director, on behalf of the Division of Facilities Management, to enter into contract with CSI International, Inc., to purchase custodial services for the Fleet Management Building located at 4211 Groves Road. The Division of Facilities Management is responsible for the maintenance and upkeep of various city facilities under the purview of the Mayor. Competitive best value proposals from qualified companies were solicited to provide all aspects of custodial services including, but not limited to, general cleaning, supplies, emergency response plans, work inspections, and employee supervision for the fleet facility. The initial term of this contract will be for the period August 1, 2022 - July 31, 2023. This contract allows four (4) annual renewal options, which may be exercised at the discretion of the City. The renewals are on a year to year basis and are subject to funds availability and approval of Columbus City Council. CSI International, Inc., will adhere to Code Section 329.18(c) (8) regarding payment of a responsible wage.
Bid Information: RFQ021213 was advertised on March 9, 2022, and four (4) Best Value Procurement proposals with pricing were received on April 6, 2022.
An evaluation committee consisted of representatives from: Department of Finance and Management, The Department of Public Utilities, and the Human Resources Department. Of the four (4) vendors that submitted proposals, two (2) were selected for presentations. After presentation from the two vendors the committee presented its rankings to the Finance and Management Director. CSI International scored the highest in all categories. The Finance and Management Director instructed the committee to proceed with negotiations with CSI International, Inc. The results of the negotiation were successful.
It is therefore recommended that a contract be awarded to CSI International CC#029793, Expiration 3/22/2024.
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