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File #: 1654-2022    Version: 1
Type: Ordinance Status: Passed
File created: 6/3/2022 In control: Public Service & Transportation Committee
On agenda: 6/27/2022 Final action: 6/30/2022
Title: To authorize the Director of Public Service to enter into an event agreement with Red, White & BOOM, Inc., and to accept a deposit for services rendered by the Department of Public Service for the Red, White & BOOM! 2022 event; to authorize the acceptance of additional funds if the deposit does not cover all Department of Public Service expensed related to the event; to refund the balance of deposited funds after final accounting has occurred, if applicable; and to declare an emergency. ($0.00)

Explanation

1.  BACKGROUND

Credited as the largest single-day event in the City of Columbus, Red, White & BOOM! has become a highly anticipated signature event throughout its existence, drawing more than 400,000 people each year it has been held. This year the event will take place on July 1, 2022, from 10 am to 11 pm, in downtown Columbus.

 

This ordinance authorizes the Director of Public Service to execute an event agreement with Red, White & BOOM, Inc., the non-profit organization that coordinates the annual event, and to accept monies for requisite permit fees, meter bagging, and traffic maintenance services, and to, as necessary, provide a refund to the organization after the event has concluded and final accounting is complete.

 

2.  FISCAL IMPACT

Red, White & BOOM, Inc. will deposit funds representing the estimated cost of requisite services with the City, with the understanding that it may be necessary to remit additional funds to the City if the initial deposit is insufficient to cover the final cost of those services.  The amount of the deposit is still being determined.

 

3.  CONTRACT COMPLIANCE

The contract compliance number for Red, White & BOOM, Inc. is CC004781, which expires November 15, 2023.

 

4.  EMERGENCY DESIGNATION

Emergency action is requested to allow sufficient time for the execution of said agreement so as to facilitate the timely completion of planning and organizing activities prior to the event.

 

Title

To authorize the Director of Public Service to enter into an event agreement with Red, White & BOOM, Inc., and to accept a deposit for services rendered by the Department of Public Service for the Red, White & BOOM! 2022 event; to authorize the acceptance of additional funds if the deposit does not cover all Department of Public Service expensed related to the event; to refund the balance of deposited funds after final accounting has occurred, if applicable; and to declare an emergency.  ($0.00)

 

Body

WHEREAS, Red, White & BOOM! is an annual event occurring in downtown Columbus to celebrate Independence Day; and

 

WHEREAS, Red, White & BOOM, Inc. is responsible for organizing and operating this event; and

 

WHEREAS, it is necessary to authorize the Director of Public Service to execute an event agreement with Red, White & BOOM, Inc. relative to Red, White & BOOM! 2022 and to accept a deposit for requisite permit fees, meter bagging, and traffic maintenance services; and

 

WHEREAS, it may be necessary to refund a portion of the deposit tendered by Red, White & BOOM, Inc. if an unexpended balance remains after final accounting is complete or to accept additional funds if the deposit does not cover estimated Department of Public Service costs; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is immediately necessary to authorize the Director to execute said agreement so as to facilitate the timely completion of planning and organizing activities prior to the event, thereby preserving the public health, peace, property, safety and welfare; now, therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Service be and hereby is authorized to execute an event agreement with Red, White & BOOM, Inc., 774 S. Roosevelt Avenue, Bexley, Ohio, 43209, relative to Red, White, and BOOM! 2022; to accept a deposit for Department of Public Service services and expenses; to accept additional funds from Red, White, and BOOM, Inc. if the deposit is insufficient to pay all of the Department of Public Service services and expenses related to the event; and to, as necessary, refund the unexpended balance of deposited funds after final accounting has occurred.

 

SECTION 2.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.