Explanation
1.0 BACKGROUND: This legislation authorizes the Director of the Department of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration/Construction Inspection (CA/CI) Services agreement with DLZ Ohio, Inc.
Funding for this modification will be for the following Division of Sewerage & Drainage project:
• Clinton Sewer District Number 3 Trunk Sewer Siphon Upgrade, CIP No. 650902-100000, Planning Area = 38 - Olentangy West, $247,109.24
1.1. Amount of additional funds to be expended: $247,109.24
Original Agreement Amount: $1,227,027.50 PO218447, PO218448/ PO235997, PO218450, PO218451, PO218452
Modification 1 $ 54,610.00 PO228293
Modification 2 $ 668,555.17 PO238163
Modification 3 $ 66,002.17 PO253702
Modification 4 $1,335,502.54 PO266814
Modification 5 $ 328,804.02 PO272171, PO272160, PO272174, PO272176, PO272177
Modification 6 $ 697,932.58 PO277886, PO277880, PO277882
Modification 7 $ 997,459.48 PO315698
Modification 8 $1,323,438.57 (in process)
Modification 9 (current) $247,109.24
Total (Orig. + Mods) $6,950,223.05
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0052-2020.
1.3. Reason other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/construction inspection services for construction projects that bid during the three year (2020-2022) timeframe.
1.4. How cost of modification was determined:
Cost proposals were provided by DLZ Ohio, Inc., reviewed by the Division of Sewerage & Drainage, and deemed acceptable.
2.0. CONTRACT COMPLIANCE INFO: 31-1268980 | Exp. 2/28/23 | MBR | DAX #4939
3.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
4.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2022.
5.0 EMERGENCY DESIGNATION: This project requires work within the Olentangy River. Seasonal variations in water levels limit the timing of when construction can occur. Limited availability of construction materials is expected to lengthen the time window between project approval and beginning of construction. The non-emergency approval process would likely result in missing the available seasonal window in 2022 causing significant project delays. This project is on the critical path of OSU’s Cannon Drive Phase II improvements. Delays for this project will have significant cascading effects for other components of the Phase II improvements.
5.0 FISCAL IMPACT: A transfer of funds within the Sanitary General Obligations Fund - Fund No. 6109 will be necessary, as well as an amendment to the 2021 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to execute a planned modification to the 2020-2022 Construction Administration/Construction Inspection Services agreement with DLZ Ohio, Inc. for the Clinton Sewer District Number 3 Trunk Sewer Siphon Upgrade Project, for the Division of Sewerage and Drainage, to authorize a transfer and expenditure up to $247,109.24 within the Sanitary General Obligations Fund; to authorize an amendment to the 2021 Capital Improvements Budget; and to declare an emergency. ($247,109.24)
Body
WHEREAS, the original contract under Ordinance No. 0052-2020, passed February 10, 2020, authorized the agreement for Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 1 under Ordinance No. 0851-2020, passed May 4, 2020, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 2 under Ordinance No. 1459-2020, passed July 20, 2020, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 3 under Ordinance No. 2652-2020, passed December 7, 2020, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 4 under Ordinance No. 0030-2021, passed March 1, 2021, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 5 under Ordinance No. 0574-2021, passed March 29, 2021, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 6 under Ordinance No. 1050-2021, passed May 17, 2021, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 7 under Ordinance No. 3318-2021, passed January 21, 2022, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.; and
WHEREAS, Modification No. 8 under Ordinance No. 0891-2022, passed May 2, 2022, authorized Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.;
WHEREAS, Modification No. 9 (current) is needed to provide Construction Administration / Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects with DLZ Ohio, Inc.;
WHEREAS, it is necessary to authorize a transfer and expenditure up to $247,109.24 within the Sanitary General Obligations Fund - Fund No. 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify and increase the construction administration/construction inspection services agreement with DLZ Ohio, Inc., for the Division of Sewerage and Drainage’s Clinton Sewer District Number 3 Trunk Sewer Siphon Upgrade Project, in an emergency manner in order to maintain the current schedule as seasonal variations in water levels limit the timing of when construction can occur, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration / Construction Inspection Services Agreement with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229 (FID #31-1268980); in an amount up to $247,109.24; for the Division of Sewerage and Drainage’s Clinton Sewer District Number 3 Trunk Sewer Siphon Upgrade Project, in accordance with the terms and conditions of the contracts on file in the offices of the Department of Public Utilities.
SECTION 2. That the transfer and expenditure up to $247,109.24, or so much thereof as may be needed, is hereby authorized in the Sanitary General Obligations Fund - Fund No. 6109, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2021 Capital Improvements Budget is hereby amended, per the funding template attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.