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File #: 1667-2022    Version: 1
Type: Ordinance Status: Passed
File created: 6/6/2022 In control: Public Service & Transportation Committee
On agenda: 6/27/2022 Final action: 6/30/2022
Title: To authorize the Director of Finance and Management to enter into contracts with The McLean Company for the purchase of two asphalt smooth drum rollers; to authorize the expenditure of up to $168,740.00 from the Municipal Motor Vehicle Tax Fund to purchase the equipment; and to declare an emergency. ($168,740.00)
Attachments: 1. ORD 1667-2022 - Financials
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into contract and issue purchase orders as needed with The McLean Company for the purchase of two asphalt smooth drum rollers. This purchase will be made for the Department of Public Service, Division of Infrastructure Management.

The Division of Infrastructure Management will use the equipment for the pothole patching program to improve the roadways throughout the City of Columbus. The City of Columbus, Fleet Management Division, approved the purchase of this equipment to replace equipment that has reached the end of its useful life.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ021787) through Vendor Services. The City received three bids for the asphalt smooth drum rollers on June 2, 2022, and they were tabulated as follows:

Company Name Bid Amount City/State Majority/MBE/FBE
The McLean Company $168,740.00 Columbus, OH Majority
Southeastern Equipment Company $135,200.00 Dublin, OH Majority
Tarazi LLC $318,001.00 Hilliard, OH Majority

The lowest bidder for the asphalt smooth drum rollers, Southeastern Equipment Company, was unresponsive because the bidder did not meet the following specs: the rear drum shall be oscillation at minimum of 1,800 VPM, and the rear drum shall have a minimum oscillation force of 9,000 lbs.

The award is to be made to The McLean Company as the lowest responsive and responsible and best bidder for all lines of its bid of $168,740.00.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against The McLean Company.

2. CONTRACT COMPLIANCE
The contract compliance number for The McLean Company is CC006445? and expires on 3/21/2024.

3. FISCAL...

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