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File #: 1710-2022    Version: 1
Type: Ordinance Status: Passed
File created: 6/8/2022 In control: Finance Committee
On agenda: 7/11/2022 Final action: 7/14/2022
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Automotive Batteries with Crown Battery Manufacturing, Inc.; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO002025. ($1.00).

 Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Automotive Batteries with Crown Battery Manufacturing Company, Inc.  The Division of Fleet Management is the primary user for Automotive Batteries.  Automotive Batteries are used to maintain City vehicles.  The term of the proposed option contract would be approximately two (2) years, expiring September 30, 2024, with the option to renew for one (1) additional year.  The Purchasing Office opened formal bids on June 2, 2022.  In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ021786).    One (1) bid was received. 

 

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

 

Crown Battery Manufacturing, Inc., CC# 019969 expires 5/17/2024, All Items, $1.00

Total Estimated Annual Expenditure: $150,000, Division of Fleet Management, the primary user

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.  

 

FISCAL IMPACT:  The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.  City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. 

 

Title

 

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Automotive Batteries with Crown Battery Manufacturing, Inc.; and to authorize the expenditure of $1.00 from General Budget Reservation BRPO002025. ($1.00).

 

Body

 

WHEREAS, the Automotive Batteries UTC will provide for the purchase of Automotive Batteries used to maintain City vehicles; and, 

 

WHEREAS, the Purchasing Office advertised and solicited formal bids on June 2, 2022 and selected the overall lowest, responsive, responsible and best bidder; and

 

WHEREAS, it has become necessary in the daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Automotive Batteries; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Automotive Batteries in accordance with Request for Quotation RFQ021786 for a term of approximately two (2) years, expiring September 30, 2024, with the option to renew for one (1) additional year, as follows:

 

Crown Battery Manufacturing, Inc., All Items, $1.00

 

SECTION 2.  That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.