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File #: 1748-2022    Version: 1
Type: Ordinance Status: Passed
File created: 6/10/2022 In control: Public Service & Transportation Committee
On agenda: 6/27/2022 Final action: 6/30/2022
Title: To authorize the Director of Finance and Management to enter into contract with Leader Machinery for the purchase of spray injection pothole patcher trucks; to authorize the expenditure of up to $525,118.00 from the Municipal Motor Vehicle Tax Fund to purchase the equipment; and to declare an emergency. ($525,118.00)
Attachments: 1. ORD 1748-2022 - Financials
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into contract and issue purchase orders as needed with Leader Machinery Company LLC for the purchase of two spray injection pothole patcher trucks. This purchase will be made for the Department of Public Service, Division of Infrastructure Management.

The Division of Infrastructure Management will use the equipment to maintain and repair the streets throughout the City of Columbus. The City of Columbus, Fleet Management Division, approved the purchase of this equipment to replace equipment that has reached the end of its useful life.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ021820) through Vendor Services. The City received two bids for the spray injection pothole patcher trucks on June 2, 2022, and they were tabulated as follows:

Company Name Bid Amount City/State Majority/MBE/FBE
Ohio Machinery Company $559,254.00 Grove City, OH Majority
Leader Machinery Company LLC $525,118.00 Monroe, OH Majority

The award is to be made to Leader Machinery as the lowest responsive and responsible and best bidder for all lines of its bid of $525,118.00.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Leader Machinery.

2. CONTRACT COMPLIANCE
The contract compliance number for Leader Machinery is CC032219 and expires on 6/08/2024.

3. FISCAL IMPACT
Funds are available and appropriated for this purchase within the Municipal Motor Vehicle Tax Fund, Fund 2266.

4. EMERGENCY DESIGNATION
The department requests emergency designation for this ordinance so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the City’s pothole patching program.

Title
To authorize the Director of F...

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