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File #: 1758-2022    Version: 1
Type: Ordinance Status: Passed
File created: 6/13/2022 In control: Finance Committee
On agenda: 6/27/2022 Final action: 6/30/2022
Title: To authorize the Finance and Management Director to enter into two contracts for the option to purchase Printers with Perry ProTech, Inc., and US Laser LLC; to authorize the expenditure of $2.00 from General Budget Reservation BRPO002025; and to declare an emergency. ($2.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish two Universal Term Contracts (UTC) for the option to purchase printers with Perry ProTech, Inc., and US Laser LLC. The contracts provide Printers City wide. These machines are used to copy, print, scan, and fax documents. The term of the proposed option contracts would be approximately three (3) years, expiring June 30, 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 2, 2022. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ021814). Three (3) bids were received.

The Purchasing Office is recommending award to the two overall lowest, responsive, responsible and best bidders as follows:

Perry ProTech, Inc., CC# 027712 expires 6/24/2023, All Kyocera, Lexmark, and Panasonic items and catalogue, $1.00
US Laser LLC, CC# 005263 expires 10/5/2022, All Hewlett Packard (HP) items and catalogue, $1.00
Total Estimated Annual Expenditure: $200,000, City wide.

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because print, copy, scanner, and fax machines are vital to the operation of the City. Long lead times on technology products continues to be an issue.

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to exp...

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